Clerical - School Bookkeeper

Botetourt County School District; Fincastle (VA); On-site; USD 29,000 - 57,000; Full time

Job summary

Botetourt County Public Schools seeks a Clerical - School Bookkeeper to manage financial accounting and clerical duties for a school site in Fincastle, VA. The role involves budget development, monthly reporting, and coordination with principals and staff.

The ideal candidate has a high school diploma, familiarity with Munis and PowerSchool, and experience in bookkeeping. Salary ranges from $28,801 to $56,773 per year, with a non-exempt classification and full-time status.

Qualifications

• Advanced knowledge of accounting procedures and budget analysis.
• Ability to create computer spreadsheets and reports; proficiency with budget tracking.

Responsibilities

• Develop an annual budget with the principal and provide monthly reports.
• Audit club and class activity accounts and assist with year-end financial records.
• Record receipts and disbursements in the accounting system and prepare bank reconciliations.
• Monitor financial procedures and provide updates to school leadership.
• Maintain vendor relations and process deposits and field-trip payments.

Skills

Accounting procedures

Budget analysis

Spreadsheets

Education

High School Diploma

Tools

Munis

PowerSchool

Job description

Botetourt County School Dist Central Academy Middle School - Fincastle, Virginia Open in Google Maps

Clerical - School Bookkeeper

Job Details

Job ID: 5948181

Application Deadline: Posted until filled

Posted: Oct 02, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Botetourt County Public Schools

Job Descriptions

www.bcps.k12.va.us

JOB CLASS: Clerical, School Bookkeeper 12/260/8

GROUP: Classified

FLSA STATUS: Non-Exempt

GRADE: 142

SALARY RANGE: $28,801 to $56,773

GENERAL RESPONSIBILITIES:

Responsible for financial accounting and specialized clerical work, including the presentation of the financial position of a school through clerical maintenance, processing of records and documents, and the appropriate training of staff.

ESSENTIAL TASKS:

• Work directly with the principal to develop a budget for the fiscal year and provide teachers and principal with monthly reports.
• Communicate with Curriculum Leaders and provide up to date budget information and reports.
• Audit all club and class activity accounts and other related accounts when needed.
• Maintain appropriate contact with school personnel, parents, students and vendors.
• Prepare appropriate records for annual school board audit.
• Record receipts and disbursements on computer accounting program.
• Prepare and transport daily deposits to the bank.
• Prepare monthly bank reconciliation and financial statement reports and reconcile monthly draw reports.
• Monitor staff and financial procedures as needed.
• Receive all school materials and distribute them to the appropriate location.
• Handle any discrepancies or returns with the vendors.
• Oversee field trip planning, process contract, receive money and disburse check.
• Maintain records of all field trips.
• Provide any updated W-9 information to the school board office.
• Provide principal with clerical assistance and other duties as deemed necessary in the operation of the school.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Advanced knowledge of accounting procedures and budget analysis; ability to create computer spreadsheets and reports; knowledge of bookkeeping terminology, methods, procedures and equipment; thorough knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill in using a variety of office machines and computer equipment and some typing ability; ability to establish and maintain effective working relationships with associates.

EDUCATION AND EXPERIENCE:

High School Diploma. Computer Spreadsheet knowledge. Experience in secretarial work and bookkeeping. Knowledge of Munis and Power School software.

A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS:

None

SPECIAL REQUIREMENTS:

None

Last Update: September 2026

Position Type: Full-Time

Salary: $28,801 to $56,773 Per Year