Clerical Officer - Flow Navigation Centre+

NHS Scotland; Kentucky; On-site; USD 16,000 - 24,000; Part time

Benefits offered by this job

Annual Leave 35 days

NHS pension

Incremental salary progression

Sick pay progression

NHS discounts

Job summary

NHS Lanarkshire is seeking an Administrative Assistant to provide comprehensive clerical and reception support across clinical and non-clinical teams. You will help ensure the smooth running of the service, handling switchboard, mail, filing and day-to-day departmental tasks.

The role pattern is 11.5 hours, days and nights, over 7 days. Educated to standard grade or equivalent with strong communication and organisational skills. We offer NHS pension, 35 days leave and incremental progression.

Qualifications

• Educated to standard grade level or experience in a similar role.
• Well developed interpersonal skills in customer care.
• Excellent communication skills.
• Good organisational and planning skills.

Responsibilities

• General reception duties.
• Switchboard responsibilities.
• Sort and distribute incoming and outgoing mail.
• Photocopying tasks.
• Faxing duties.
• Filing activities.
• Day-to-day maintenance of departmental requirements to ensure smooth running of the department.

Skills

Interpersonal skills

Communication

Organisational skills

Education

Standard grade level or equivalent

Job description

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services. We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

• To provide comprehensive Administrative and Clerical support to clinical and non-clinical staff in order to ensure the smooth running of the service.

The working pattern for this role is 11.5 hours, (7.45-8.15), days & nights, over 7 days.

In This Key Role, You Will

• General reception duties.
• Switchboard.
• Sort and distribute incoming and outgoing mail.
• Photocopying.
• Faxing.
• Filing.
• Day to day maintenance of departmental requirements to ensure the smooth running of the department.

What You'll Bring

• Educated to standard grade level or experience in a similar role
• Well developed interpersonal skills in customer care.
• Excellent communication skills.
• Good organisational and planning skills.

What We Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

• Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Karen Stewart, Team Leader via [e-mail]

If you have any questions about the recruitment process or require support with your application, contact Nicole Hetherington, Recruitment Administrator on [e-mail]

AI usage

AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.

Interested?

Full details about the role are provided in the attached Job Description and Person Specification.

Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your application.

You can also learn more about working with NHS Lanarkshire by viewing our Information Pack.

Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date.

Please note, CVs will not be accepted.

This advert may close early if we receive a high number of applications, so we encourage you to apply early.