Clerical Assistant (Part-Time) (Sioux Gateway Airport)

City of Sioux City; Sioux City (IA); On-site; USD 17,000 - 22,000; Part time

Job summary

The City of Sioux City is seeking a Clerical Assistant for the administrative offices. The position is part-time, Four hours per day, five days a week, up to 20 hours weekly, with IPERS pension eligibility.

The employee must reside within 30 miles of the City limits. Responsibilities include receptionist duties, mail handling, data entry, payroll and accounts payable/receivable support, report assembly, and scheduling.

Qualifications

• Graduation from High School or GED supplemented by some clerical work experience or related coursework.
• Ability to read and write in English; clear communication with public and staff.
• Ability to follow written and verbal instructions and provide helpful customer service.

Responsibilities

• Serves as receptionist, staffs a public service counter and answers the telephone to provide assistance and directions to visitors and callers.
• Types, edits, revises and proofs letters, reports and related documents using a typewriter and/or a PC.
• Enters, retrieves and records data concerning activities and operations.
• Operates office equipment including a PC, copy machine, FAX and postage meter and two way radio system.
• Receives and distributes mail, records certified mail.
• Issues and records permits, receives and records cash receipts.
• Maintains filing system.
• Assists with recording and processing of payroll documents and accounts payable/receivable.
• Schedules and maintains calendar of events and meetings.
• Establishes and maintains effective working relationships with Officials, fellow employees and the general public.
• Maintains regular and punctual working hours.
• Regularly lifts up to 10 pounds and occasionally lifts up to 30 pounds.
• Expected to temporarily perform duties outside of normal classification in the event of a declared emergency.

Skills

Customer service

Communication

Data entry

Teamwork

Multitasking

Education

High School diploma or GED

Tools

PC

Typewriter

Copy machine

FAX machine

Postage meter

Two-way radio

Job description

The City of Sioux City / Sioux Gateway Airport is searching for an energetic person to fulfill a Clerical Assistant part-time position in the administrative offices.

Duties will include assisting with the following: ordering supplies, processing payments, assembling reports, payroll, inventory, check and credit card reconciling, research, property management, answering phones, light housekeeping and landscaping, decorating, planning, and lots of creative thinking.

The ideal candidate shall be available to work Monday through Friday for 4 hours per day and up to 20 hours per week.

If you are a self-motivated team player this position may be for you.

Although this is not a full-time position, the position is eligible for our great pension plan through Iowa Public Employees' Retirement System (IPERS).

Our employees are required to reside within 30 miles of the City of Sioux City limits which extends to Nebraska and South Dakota.

Join us!

• Serves as receptionist, staffs a public service counter and answers the telephone to provide assistance and directions to visitors and callers.
• Types, edits, revises and proofreads letters, reports and related documents using a typewriter and / or a P.C.
• Enters, retrieves and records data concerning activities and operations.
• Operates various office equipment including a P.C., copy machine, FAX and postage meter and two way radio system.
• Receives and distributes mail, records certified mail.
• Issues and records permits, receives and records cash receipts.
• Maintains filing system.
• Assists with the recording and processing of payroll documents and accounts payable / receivable.
• Schedules and maintains calendar of events and meetings.
• Establishes and maintains effective working relationships with Officials, fellow employees and the general public.
• Maintains regular and punctual working hours.
• Regularly lifts up to 10 pounds and occasionally lifts up to 30 pounds.
• Expected to temporarily perform duties outside of normal classification in the event of a declared emergency. In the event that an employee is excused from work other than being sick, they will be required to report to work in a state of declared emergency.

Cognitive Demands, Skills and Abilities

Ability to speak clearly so others can understand you, ability to see details at close range (within a few feet of the observer), ability to see details at a distance, ability to identify and understand the speech of another person, ability to listen to and understand information and ideas presented through spoken words and sentences.

Language Ability and Interpersonal Communication

Requires effective communication skills and the ability to provide assistance to employees, and the general public. Requires the ability to speak clearly, distinctly and effectively with fellow employees; read in English and compare similarities and differences between words and series of numbers; apply common sense understanding to the work process, procedures, programs and services; and to provide and follow verbal and written instructions

Physical requirements

Regularly lifts up to 10 pounds and occasionally lifts up to 30 pounds.

Job Knowledge

Requires a thorough knowledge of modern office policies and practices. Ability to apply current office technology, resources and services to assist customers (external and internal). Knowledge of basic business math, public relations and the ability to use the English language effectively and to follow written and verbal instructions. Ability to maintain and access records and reports regarding City services and activities.

Work Environment

Work is normally performed in a general inside office environment with appropriate heating and cooling and is not subject to significant occupational or environmental hazards other than those normally associated with general public contact.

Graduation from High School or GED supplemented by some (six months) clerical work experience or specialized office related course work and / or P.C. software or an equivalent combination of training and experience which provides the required knowledge, skills and abilities.