Clerical Assistant I – Supervision Support

City of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 34,000 - 35,000; Full time

Benefits offered by this job

FREE public transportation all year

8-weeks of Paid parental leave

Generous paid time off: 10 days’vac, ,

15 sicks days

5 annual (paid personal) leave days

12 paid holidays

Comprehensive and affordable health

Public Service Loan Forgiveness

Pension through Philadelphia Municipal

457 (b) Deferred Compensation Plan

Tuition Discounts and Scholarships

Job summary

The First Judicial District of PA in Philadelphia is seeking a Clerical Assistant I–Supervision Support to perform routine clerical tasks under supervision. Responsibilities include data-entry, filing and assisting the public and staff with court-related inquiries.

This non-union, full-time position requires a high school diploma, prior office experience and in-person work. Benefits include paid time off, health coverage and retirement plans.

Qualifications

• High School Diploma or Equivalent is required.
• At least 2 years of office experience with customer service preferred.
• Successful completion of panel review and interview process.
• Satisfactory clearance of a criminal background investigation.
• Ability to perform essential functions of the position.
• Must work in person (not remote).

Responsibilities

• Receives requests for court records from lawyers, court officials and the public.
• Sorts and files mail and/or legal documents in a pre-established filing system.
• Performs data entry to retrieve information from court computers.
• Uses standard office equipment to record, scan, store, retrieve, or present information.
• Directs the public to appropriate departments based on simple inquiries.
• Ability to work in the Case Management System initiating cases.
• Address court documents according to department protocols.

Skills

Customer service

Data entry

Education

High School Diploma or Equivalent

Tools

Case Management System

Job description

First Judicial District of PA is an Equal Opportunity Employer (M/F/D/V).

Clerical Assistant I – Supervision Support

Union: Non-Union Position Department: Criminal Trial Division FT/PT Status: Full Time Salary: $33,907-$35,260 Note: New hires must start at step 1 of pay grade Job Description

This is a non-union position in the Supervision Support Unit of APPD. The salary grade is G03.

The First Judicial District of Pennsylvania is the Philadelphia County Court System composed of two courts: the Court of Common Pleas and the Municipal Court. Our mission is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.

Benefits Summary

• FREE public transportation all year long through SEPTA’s Key Advantage program.
• 8-weeks of Paid parental leave
• Generous paid time off: 10 days’ vacation, 15 sicks days, 5 annual (paid personal) leave days, 12 paid holidays.
• Comprehensive and affordable health coverage to meet you and your family’s needs.
• Public Service Loan Forgiveness
• Pension through Philadelphia Municipal Employees Retirement Plan
• 457 (b) Deferred Compensation Plan is tax-advantage retirement plan to accelerate your retirement savings by putting money aside pretax into investment portfolios. This is separate from your pension.
• Tuition Discounts and Scholarships: FJD participates in the City of Philadelphia’s Return to Learning Partnership Program to provide access to a wide range of tuition discounts and scholarships. Discounts range between 10% to 40%.

Position Summary

The Clerical Assistant I Supervision Support provides routine clerical support following established procedures of Pretrial Services. The work is generally repetitive and is performed under the supervision of a clerical or administrative supervisor. The work is routine in nature, easily learned, and once learned, can be performed without close supervision. Employees in this class may be required to perform data-entry tasks as needed.

As with any entity within the First Judicial District, the Pretrial Services Department may be called upon to ensure the performance of essential duties or functions as deemed so by administrative and governing bodies, which may result in an individual being available to perform essential tasks during court closures and/or non-traditional hours.

Requirements

• High School Diploma or Equivalent.
• Experience in an office environment with at least 2 years of customer service is preferred.
• After meeting minimum standards, successful completion of a panel review and interview process.
• Satisfactory clearance of a criminal background investigation
• Ability to perform the essential functions of a position in this class.
• Must work in person (not remote).

Essential Functions

• Receives requests for court records from lawyers, court officials and the public.
• Sorts and files mail and/or legal documents in a pre-established filing system.
• Performs data entry functions to retrieve information from court computers.
• Uses standard office equipment to record, scan, store, retrieve, duplicate, or present information.
• Directs the public to appropriate departments based on simple inquiries.
• Ability to work in the Case Management System initiating cases.
• Ability to calculate credit for time served with use of a calculator.
• Receive and respond to inquiries regarding procedures of the department.
• Address court documents according to department protocols.

Marginal Functions

Maintains inventory of supplies and orders supplies. Replenishes computer printer, copier, and fax machine paper. Answer telephone and may greet the public.

Knowledge, Skills And Abilities To Perform Essential Functions

• Skill in computer access and data entry on pre-established screens.
• Ability to add, subtract, multiply, and divide.
• Ability to meet deadlines.
• Ability to deal with people in a professional and efficient manner.
• Ability to speak and understand the English language and express job related information verbally and in writing to the general public.

ADA Notice The First Judicial District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the First Judicial District will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.