Director I - Administrative Services, Court Administration

City of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 84,661 - 103,474; Full time

Benefits offered by this job

Unlimited FREE public transportation

8 weeks of paid parental leave

Comprehensive health coverage

Wellness program with discounts

Paid vacation and sick leave

Retirement savings options

Public Service Loan Forgiveness eligibility

Tuition discounts and scholarships

Job summary

A local government institution in Philadelphia is seeking a Director I for Administrative Services within the Court Administration. The position requires extensive knowledge in public administration and significant experience in management. The Director will manage various administrative functions, budget preparation, and serve as a liaison for key services. Ideal candidates will have strong leadership and analytical skills. This full-time role supports the vibrant community and offers numerous employee benefits including comprehensive health care, paid parental leave, and tuition discounts.

Qualifications

• Six years of progressively responsible administrative experience, two years at management level.
• Valid Pennsylvania Driver’s License.
• Ability to present ideas effectively in writing and orally.

Responsibilities

• Implement and manage inventory control and custodial services.
• Participate in policy recommendations and budget preparations.
• Maintain liaison with administrative personnel regarding assigned functions.

Skills

Public administration principles

Administrative organization and management

Public finance and fiscal administration

Analytical skills

Effective communication

Education

Bachelor's degree from an accredited college or university

Job description

Director I - Administrative Services, Court Administration

2 days ago Be among the first 25 applicants

A best‑in‑class city that attracts best‑in‑class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact – The work you do here matters to millions.
• Growth – Philadelphia is growing, why not grow with it?
• Diversity & Inclusion – Find a career in a place where everyone belongs.
• Benefits – We care about your well‑being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts: the Court of Common Pleas and the Municipal Court. The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia. The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Job Description

Position Summary

Work involves responsibility for the implementation and administrative functioning of inventory control, maintenance, custodial services, and other administrative functions required by the executive level of the First Judicial District of Pennsylvania. The employee is expected to actively participate in policy recommendations and implementation as well as exercise an effective degree of accountability and management skills in accomplishing assigned function as reflected in overall court administration. An employee in this class will also be a liaison to Fleet Services, Comcast, and OIT Voice services.

Essential Functions

• Directs, organizes, staffs and coordinates the work of professional, technical, clerical and/or skilled trades personnel involved in support activities such as administrative services, fiscal administration, space and facilities management.
• Schedules work priorities in accordance with the needs of the FJD and direction of the executive superiors reviewing complete work for the conformance to established standards.
• Provides input for the preparation of the court’s budget requests.
• Prepares departmental operating budget.
• Participates in the planning of capital projects.
• Develops new and expanded project requests.
• Prepares and tracks requests for equipment, supplies and services.
• Oversees and participates in the development, implementation and evaluation of all federal and state support grants.
• Prepares applications for new and re‑funded programs.
• May handle disciplinary matters.
• Prepares organizational charts.
• Assures the performance of required maintenance, supply and messenger services.
• Maintains liaison with the data processing activities in regard to on‑going functions and the development of proposed computer applications.
• Conducts analytical studies of operations, space and organization, personally or through professional subordinates.
• Recommends necessary changes in operations and organization. Makes policy recommendations to superiors.
• Prepares or oversees preparation of necessary departmental procedures.
• Reviews proposed and revised forms.
• Attends executive level meetings with other administrative personnel regarding assigned functions.

Marginal Functions

Prepares related work as required.

Competencies, Knowledge, Skills And Abilities

• Extensive knowledge of the principles and practices of public administration in accordance with assigned function.
• Extensive knowledge of the principles and practices of administrative organization and management and their application in solving a variety of operational and administrative problems in accordance with assigned function.
• Extensive knowledge of the principles and practices of public finance and fiscal administration as applied to the preparation and control of operating and capital budgets in accordance with assigned function.
• Extensive knowledge of supervisory methods and practices.
• Extensive knowledge of English usage and grammar.
• Considerable knowledge of departmental operations in a complex and diverse department.
• Considerable knowledge of the general organization of government, particularly as it applies to administrative organization and management.
• Ability to analyze and evaluate and cogently report on a variety of complex facts and data.
• Ability to provide administrative functions to meet the needs of the department.
• Ability to present ideas with a high degree of effectiveness, both orally and in writing.
• Ability to establish and maintain effective relationships with associates, representatives of central agencies, and the general public.

Work-Life

Working hours are 40 hours per week. This is a full‑time, in person position with the First Judicial District of Pennsylvania.

Qualifications

• A bachelor’s degree from an accredited college or university.
• Six years of progressively responsible administrative, professional or technical experience in the assigned function; two years at the management level.
• Equivalent combinations of training and experience providing the characteristics required to perform the essential functions of the class may substitute.
• Must successfully complete a criminal (or financial) background investigation.
• Valid Pennsylvania Driver’s License.
• Ability to perform essential functions of the position in this class.
• Must work in person (not remote).

Additional Information

Salary: $94,068

Discover the Perks of Being a City of Philadelphia Employee

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan.
• Employees receive paid vacation, sick leave, and holidays.
• Generous retirement savings options are available.
• Pay off your student loans faster – As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• Unlock Tuition Discounts and Scholarships – The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non‑medical, non‑emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient‑facing medical care (ex