Clerical Assistant I (Records and Notifications Unit) – Pretrial Services Department

City of Philadelphia; Philadelphia (Philadelphia County); On-site; USD 28,919 - 35,346; Full time

Benefits offered by this job

Unlimited FREE public transportation

8 weeks of paid parental leave

Comprehensive health coverage

Discounted wellness program

Paid vacation, sick leave, and holidays

Generous retirement savings options

Public Service Loan Forgiveness eligibility

Tuition discounts and scholarships

Job summary

A local government entity in Philadelphia is looking for a Clerical Assistant I to provide essential clerical support in the Pretrial Services Department. This full-time in-person role involves maintaining records, greeting individuals on pretrial supervision, and performing routine data entry. Candidates should have a high school diploma and skills in data entry and communication. The position offers a starting salary of $32,133, comprehensive benefits, and opportunities for growth within the city.

Qualifications

• High School Diploma or equivalent is required.
• Experience in an office environment is preferred.
• Ability to perform essential functions of the position.

Responsibilities

• Provide routine clerical support as per established procedures.
• Maintain accurate records for statistical purposes.
• Greet individuals placed on pretrial supervision.

Skills

Computer access and data entry skills

Ability to meet deadlines

Tactful and efficient communication

Education

High School Diploma or Equivalent

Job description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions.
• Growth - Philadelphia is growing, why not grow with it?
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Pretrial Service Department of the First Judicial District of Pennsylvania’s mission is to safeguard pretrial justice while maximizing public safety and court appearance. Pretrial Services meets this mission through pre-arraignment interviews, supervised release services, appointment of counsel interviews, and enforcement of judicial orders.

Work-Life

Working hours are 40 hours per week. This is a full-time, in person position with the First Judicial District of Pennsylvania.

Job Description

Position Summary

The Clerical Assistant I provides routine clerical support following established procedures of Pretrial Services. The work is generally repetitive and is performed under the supervision of a clerical or administrative supervisor. The work is routine in nature, easily learned, and once learned, can be performed without close supervision. Employees in this class may be required to perform data-entry tasks as needed. As with any entity within the First Judicial District, the Pretrial Services Department may be called upon to ensure the performance of essential duties or functions as deemed so by administrative and governing bodies, which may result in an individual being available to perform essential tasks during court closures and/or non-traditional hours.

Essential Functions

• Greets individuals placed on pretrial supervision and checks them by utilizing designated applications and established procedures.
• Maintain accurate records both digitally and physically to be utilized for statistical purposes.
• Maintain communication with the Sheriff's Warrant Unit when facilitating arrests to ensure public safety.
• Sorts and files papers and/or legal documents in a pre-established filing system.
• Performs routine data entry functions to retrieve information from court computers.
• Directs the public to appropriate departments based on simple inquiries.

Marginal Functions

• Maintains inventory of supplies and orders supplies.
• Replenishes computer, printer, copier and fax machine paper.
• Answers the telephone and greets the public.

Environmental Conditions

• Standard clerical office conditions.

Competencies, Knowledge, Skills And Abilities

• Skill in computer access and data entry on pre-established screens.
• Ability to meet deadlines.
• Ability to deal with people tactfully and efficiently.

Qualifications

• High School Diploma or Equivalent.
• Some experience in an office environment is preferred.
• Any equivalent combination of training and experience determined to be acceptable by the First Judicial District of Pennsylvania, which also includes a high school diploma or equivalent.
• Ability to perform the essential functions of the position.
• Must work in person (not remote).

Additional Information

To apply, interested candidates must submit a cover letter and resume. Please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Salary Range: $32,133

Discover the Perks of Being a City of Philadelphia Employee

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan.
• Employees receive paid vacation, sick leave, and holidays.
• Generous retirement savings options are available.
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
• Unlock tuition discounts and scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [e-mail].

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx