Clerical Assistant, Bureau of Environmental Disease and Injury Prevention

City of New York; New York (NY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established public health agency is seeking a detail-oriented Clerical Associate to support vital health initiatives. This role involves data entry, communication with medical professionals, and maintaining patient confidentiality. Join a diverse team dedicated to improving health equity and addressing public health challenges in New York City. If you thrive in a dynamic environment and are passionate about making a difference, this is the opportunity for you. Enjoy the chance to contribute to meaningful health programs while benefiting from a supportive workplace that values diversity and inclusion.

Benefits

Loan forgiveness programs

Remote work options

Qualifications

• High school diploma or equivalent with one year of clerical experience required.
• Ability to type at least 100 keystrokes per minute.

Responsibilities

• Enter and verify data from laboratory slips accurately.
• Prepare and send educational materials to families regarding health issues.

Skills

Keyboard familiarity

Clerical experience

Education

High school diploma or equivalent

Job description

Job Description

Open to candidates who are permanent in the civil service title of Clerical Associate or for those individuals who filed for THE NEW YORK CITY BRIDGE EXAM No. 3971 within the filing period From June 7, 2023 to July 18, 2023, which includes CLERICAL ASSOCIATE. THE TEST DATE: Multiple-choice and Qualifying Education and Experience testing is expected to begin on Monday, September 18, 2023.

Established in 1805, the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country. Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in 1822 to the COVID-19 pandemic, we are a hub for public health innovation, expertise, and programs and services. We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently-completed strategic planning process emerging from the COVID-19 emergency, are:

1. To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a “response-ready” organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems.
2. Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods.
3. Address the second pandemic of mental illness including: reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness.
4. Reduce black maternal mortality and make New York a model city for women’s health.
5. Mobilize against and combat the health impacts of climate change.

Our 7,000-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all of our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond. In 2021, the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

Program and Job Description:
The mission of the Bureau of Environmental Disease and Injury Prevention is to prevent environmental disease and injury in homes, communities, and the workplace, and to protect health by promoting healthy environments and health equity. The Bureau is comprised of five Programs - Healthy Homes, Office of Environmental Investigations, Environmental Exposure Assessment and Education, Poison Control Center, and Injury and Violence Prevention.

DUTIES WILL INCLUDE BUT NOT BE LIMITED TO:

1. Enter data from laboratory slips received from private labs and processed as per Program schedule.
2. Review and verify previously entered data for accuracy, validity and that it complies with program protocols.
3. Perform detailed work preparing Commissioner's Orders to abate nuisance letters to be mailed to landlords/owners/agents.
4. Generate and send educational brochures to families of children with elevated blood lead levels.
5. Communicate with the medical community pertaining to information sent to the program.
6. Enter dust wipe results received from various laboratories.
7. Maintain all patient medical documents in a confidential manner.
8. Perform other clerical duties as assigned.

Note: This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between the City and DC37.

IMPORTANT NOTES TO ALL CANDIDATES:

Please note: If you are called for an interview you will be required to bring to your interview copies of original documentation, such as:

1. A document that establishes identity for employment eligibility, such as: A Valid U.S. Passport, Permanent Resident Card/Green Card, or Driver’s license.
2. Proof of Education according to the education requirements of the civil service title.
3. Current Resume.
4. Proof of Address/NYC Residency dated within the last 60 days, such as: Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone).

Additional documentation may be required to evaluate your qualification as outlined in this posting’s “Minimum Qualification Requirements” section. Examples of additional documentation may be, but not limited to: college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

LOAN FORGIVENESS:
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements:
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement:
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.