Human Resource Assistant 2

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 56,000; Full time

Job summary

Commonwealth of Pennsylvania seeks a detail-oriented Human Resource Assistant 2 at SCI Chester to support timekeeping, leave management, and employee documentation. You will assist with essential HR processes, enrollment, and HR office functions as part of a mission-driven team.

The role includes working 8:00 AM to 4:00 PM, potential telework up to one day per week, and a salary commensurate with state pay scales. Prior HR experience is preferred.

Qualifications

• One year as HR Assistant 1 or equivalent federal/state title.
• One year clerical or comparable experience and one year paraprofessional HR work.
• Equivalent combination of experience and training.

Responsibilities

• Time management support: allocate overtime, correct time entries, guide ESS usage.
• Maintain medical and leave documents and forward materials to central office.
• Prepare separation materials and verify property return.
• Review medical documentation and track modified duty periods.
• Present time, pay and benefit information to new employees.
• Manage HR reports and support personnel file updates.

Skills

Timekeeping

Leave management

Employee documentation

HR support

ESS usage

Education

Equivalent combination of experience and training

Tools

ESS (Electronic Staffing System)

Job description

THE POSITION

The Department of Corrections HR Office is looking for a detail oriented Human Resource Assistant 2! Join State Correctional Institution (SCI) Chester and become a key part of a mission-driven team. This role lets you work closely with staff while supporting important human resource functions. You will help maintain smooth operations and contribute to a positive workplace. If you have the required experience and wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the Department of Corrections wants to hear from you!

The Department of Corrections HR Office is looking for a detail oriented Human Resource Assistant 2! Join State Correctional Institution (SCI) Chester and become a key part of a mission-driven team. This role lets you work closely with staff while supporting important human resource functions. You will help maintain smooth operations and contribute to a positive workplace. If you have the required experience and wish to explore a rewarding career that offers the opportunity to share your skills while earning a great salary and benefits, the Department of Corrections wants to hear from you!

DESCRIPTION OF WORK

This position supports a wide range of human resource tasks that assist employees throughout SCI-Chester. The role focuses on timekeeping, leave management, employee documentation, and other essential HR processes. As a Human Resource Assistant 2, you will perform the following duties:

• Time Management Support: Allocate overtime, correct time entries, and guide employees in entering information into ESS
• Employee Documentation: Maintain medical and leave documents and forward required materials to central office staff
• Separation Processing: Prepare separation materials, ensure proper notifications, and verify that property is returned
• Modified Duty Coordination: Review medical documentation, prepare approval letters, and track modified duty periods
• New Employee Orientation: Present time, pay, and benefit information and assist with required enrollment forms
• HR Record Maintenance: Manage reports, assist with personnel file updates, and support various HR office functions

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to one day per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Chester, PA.. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year as a Human Resource Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration) ; or
• One year of clerical or other comparable experience and one year of beginning level paraprofessional human resource or equal opportunity work; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.