Clerical Assistant 3

Davita Inc.; Harrisburg (Dauphin County); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in public services is seeking a Clerical Assistant 3 to support administrative and timekeeping tasks within their Bureau of Publications Admin team. The role demands attention to detail and customer service skills while managing data audits and payroll reports. Candidates are expected to have clerical experience, ensuring compliance in a dynamic work environment. Join a committed organization valuing diversity and dedicated to serving the community.

Qualifications

• One year as a Clerical Assistant 2 or equivalent clerical experience.
• Ability to perform essential job functions.

Responsibilities

• Process time-sensitive billing and invoicing.
• Manage timekeeping responsibilities in compliance with union contract.

Skills

Attention to detail

Customer service

Tools

PACE

Job description

THE POSITION

NOTE: THIS IS A REPOSTING OF N-2025-22998 WHICH WAS PREVIOUSLY OPEN FROM APRIL 15, 2025 TO APRIL 29, 2025. PREVIOUS APPLICANTS DO NOT NEED TO REAPPLY.

Interested in taking you clerical skills and knowledge to the next level? Join us at the Department of General Services as a Clerical Assistant 3. As a valued member of the Bureau of Publications Admin team, you will perform timekeeping, administrative, and customer service-related duties including regenerating damaged mail and assisting the office manager in performing human resource and administrative clerical functions. Bring your talents and ambition to our team!

DESCRIPTION OF WORK

As a Clerical Assistant 3, your work will focus on processing time-sensitive billing. This includes reviewing and comparing data to ensure the correct costs are charged for the work completed, invoicing work orders, working with the Customer Account Managers to verify pricing and coding, and working with the Comptroller's office to ensure bills are paid in a timely manner. Your attention to detail skills will be key as you verify monthly invoice audits, research any discrepancies, and follow up with corrective action when necessary.

In this important role, you will manage all timekeeping responsibilities by following and adhering to the rules set forth in the union contract. This involves working closely with HR's time advisor to ensure compliance for all three shifts, keeping current knowledge of timekeeping rules, and preparing timekeeping and payroll reports.

Additional duties to include but not limited to:

• Monitoring non-inventoried office supplies and replenishing stock as needed
• Handling various employee documents, answering and forwarding telephone calls
• Utilizing working knowledge of the bureau's print/mail management system (PACE)

Interested in learning more? Additional details regarding this position can be found in theposition description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Essential Employee - Required to report to work during emergencies and office closings.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Clerical Assistant 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of moderately complex clerical experience; or
• An equivalent combination of experience and training.

Additional Requirement:

• You must be able to perform essential job functions.

In accordance with the seniority provisions of the applicable collective bargaining agreement, this position was previously posted for seniority candidates. Since there were no seniority candidates, it is now open to all applicants.

Commonwealth Employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at [e-mail].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.