Clerical Assistant 2 - SCI Forest

Commonwealth of Pennsylvania; Jenks Township (PA); On-site; USD 33,000 - 41,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Clerical Assistant 2 to help keep the office organized and productive. This role supports communication, recordkeeping, and daily coordination while learning clerical skills as part of a dedicated team in a state department.

Key duties include phone coverage, mail processing, document handling, scheduling, record maintenance, and general office operations. The starting salary is $36,831 per year, with standard work hours from 8:00am to 4:00pm,

Qualifications

• Six months as Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Responsibilities

• Phone Coverage: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing packages
• Document Handling: Type, review, correct, and distribute documents and correspondence
• Scheduling Support: Organize appointments, meetings, and videoconferences and prepare meeting minutes
• Record Maintenance: Maintain filing systems, databases, spreadsheets, reports, and end of year archives
• Office Operations: Compile office records, enter data, track supplies, and complete general tasks including photocopying and scanning

Education

High school diploma

Job description

The Department of Corrections is seeking a Clerical Assistant 2 who enjoys helping an office stay organized and productive. This role allows you to support communication, recordkeeping, and daily coordination while learning valuable clerical skills. You will work with a team that depends on accuracy, teamwork, and steady focus. Start a career where your work helps keep essential operations running smoothly.

This position supports smooth office operations by managing communication tasks, processing documents, and organizing information to assist staff throughout the institution.

As a Clerical Assistant 2, you will perform the following duties:

• Phone Coverage: Answer, make, and direct calls while recording and distributing messages
• Mail Processing: Receive, sort, and distribute incoming mail and prepare outgoing packages
• Document Handling: Type, review, correct, and distribute documents and correspondence
• Scheduling Support: Organize appointments, meetings, and videoconferences and prepare meeting minutes
• Record Maintenance: Maintain filing systems, databases, spreadsheets, reports, and end of year archives
• Office Operations: Compile office records, enter data, track supplies, and complete general tasks including photocopying and scanning

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.