Clerical Assistant 2

Commonwealth Of Pennsylvania; Meadville (Crawford County); Hybrid; USD 37,000 - 54,000; Full time

Benefits offered by this job

Telework up to 3 days/week

Job summary

The Commonwealth of Pennsylvania in Meadville, PA, is seeking a Clerical Assistant 2 in the Department of Environmental Protection to support the Oil and Gas Program. This full-time civil service role emphasizes accuracy, teamwork, and helpful service to keep permitting and program operations running smoothly.

Typical duties include reviews, data entry, file management, and public information duties across program systems, with telework options and a 37.5-hour week.

Qualifications

• Six months as a Clerical Assistant 1 or equivalent experience.
• High school graduation required.
• Equivalent combination of experience and training accepted.

Responsibilities

• Permit Review: complete administrative checks on applications and contact operators when information is missing.
• Document Processing: handle well records, reports, notices, and program paperwork via copying, data entry, emailing and uploading.
• File Management: maintain electronic and hard copy filing systems using OnBase and RMS.
• Public Assistance: provide information to companies and residents regarding permitting and program details.
• System Navigation: use program tools such as eWell, eFacts, eSubmission, ePermit, OnBase, and RMS.
• Mail and Phones: sort mail, answer calls, and route requests to staff.

Education

Graduation from high school

Job description

$36,831.00 - $54,162.00 Annually

Crawford County, PA

230 Chestnut Street

Meadville, Pennsylvania

16335

Job Type: Civil Service Permanent Full-Time

Job Number: CS-2026-56477-00102

Department: Department of Environmental Protection

Division: EP Dstr Oil Gas Op

Opening Date: 08/14/2026

Closing Date: 8/28/2026 11:59 PM Eastern

Union: AFSCME

Bargaining Unit: A1

Pay Group: ST03

Bureau / Division Code: 00358200

Bureau / Division: Oil and Gas Program

THE POSITION

A Clerical Assistant 2 position with the Department of Environmental Protection offers a great chance to support important work in the Oil and Gas Program. This role lets you build strong office skills while helping to keep program operations running smoothly. The agency values accuracy, teamwork, and a helpful attitude. Start a role where your attention to detail makes daily progress possible.

DESCRIPTION OF WORK

This position provides clerical support that keeps permitting and program activities accurate, organized, and timely within the Oil and Gas Program. You will assist with reviews, data entry, file management, and communication tasks across several program systems. As a Clerical Assistant 2, you will perform the following duties:

• Permit Review: Complete administrative checks on applications and contact operators when information is missing
• Document Processing: Handle well records, reports, notices, and program paperwork through copying, data entry, emailing, and uploading
• File Management: Maintain electronic and hard copy filing systems using OnBase and RMS
• Public Assistance: Provide information to companies and residents regarding permitting and program details
• System Navigation: Use program tools such as eWell, eFacts, eSubmission, ePermit, OnBase, and RMS
• Mail and Phones: Sort mail, answer calls, and route requests to appropriate staff

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Meadville, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);
• Graduation from high school;
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.