Clerical Assistant 2

Commonwealth-of-Pennsylvania; Meadville (Crawford County); Hybrid; USD 33,000 - 41,000; Full time

Benefits offered by this job

Telework up to 3 days/week

Job summary

Commonwealth of Pennsylvania seeks a Clerical Assistant 2 to support the Oil and Gas Program by conducting permit reviews, processing documents, and maintaining filing systems. You will assist with data entry, reviews, and communications across program systems, ensuring accurate and timely operations.

Responsibilities include handling mail and phone inquiries, using tools like eWell, eFacts, eSubmission, ePermit, OnBase and RMS, and providing public assistance on permitting details.

Qualifications

• Six months as Clerical Assistant 1 or equivalent experience.
• High school diploma or equivalent required.
• Strong organizational and data-entry skills.

Responsibilities

• Perform permit reviews and contact operators when information is missing.
• Process documents, records, notices, and program paperwork.
• Maintain electronic and physical filing systems.
• Provide information to companies and residents about permitting.
• Navigate program tools such as eWell, eFacts, eSubmission, ePermit, OnBase and RMS.
• Handle mail and phone routing to staff.

Skills

Permit Review

Document Processing

File Management

Public Assistance

System Navigation

Mail & Phones

Education

Six months Clerical Assistant 1

High school diploma

Equivalent experience

Tools

OnBase

RMS

eWell

eFacts

eSubmission

ePermit

Job description

A Clerical Assistant 2 position with the Department of Environmental Protection offers a great chance to support important work in the Oil and Gas Program. This role lets you build strong office skills while helping to keep program operations running smoothly. The agency values accuracy, teamwork, and a helpful attitude. Start a role where your attention to detail makes daily progress possible.

This position provides clerical support that keeps permitting and program activities accurate, organized, and timely within the Oil and Gas Program. You will assist with reviews, data entry, file management, and communication tasks across several program systems. As a Clerical Assistant 2, you will perform the following duties:

• Permit Review: Complete administrative checks on applications and contact operators when information is missing
• Document Processing: Handle well records, reports, notices, and program paperwork through copying, data entry, emailing, and uploading
• File Management: Maintain electronic and hard copy filing systems using OnBase and RMS
• Public Assistance: Provide information to companies and residents regarding permitting and program details
• System Navigation: Use program tools such as eWell, eFacts, eSubmission, ePermit, OnBase, and RMS
• Mail and Phones: Sort mail, answer calls, and route requests to appropriate staff

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: Y ou may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Meadville, PA. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.