Clerical Aide

Michigan State University College of Engineering; Detroit (MI); On-site; USD 32,000 - 38,000; Full time

Job summary

MSU College of Engineering is seeking a temporary or on-call clerical assistant to support reception, data entry and administrative tasks on campus. The role handles phone calls, client interactions, purchase requisitions and multi-software data entry in a busy environment, with emphasis on accuracy and teamwork.

Typical hours are M-F 7:30 a.m.–5:00 p.m., with possible weekends and holidays. On-campus temps may switch to on-call status; term limits include six months with a three-month break, or

Qualifications

• Ability to multitask and prioritize to completion.
• Effective communication with diverse audiences within MSU CVM and beyond.
• Professional, organized, calm under pressure with collaborative attitude.

Responsibilities

• Answer and direct phone calls and assist clients.
• Enter and edit data across multiple software programs.
• Prepare purchase requisitions.
• Work in a team environment ensuring regulatory compliance.

Job description

Position Summary (Basic Job Function)

This is a temporary or on-call position. Provides clerical support. Responsibilities may include secretarial, receptionist, bookkeeping, information processing or related clerical tasks. Temps On-Campus: includes College of Human Medicine, the College of Osteopathic Medicine at Detroit Medical Center, and the College of Osteopathic Medicine at Macomb University CenterTerm. On campus temps can work six (6) months then terminate for three (3) months or switch to an oncall. Off campus temps can continuously work nine(9) month appointment with a one (1) week break in between. On-Call allowed to work up to 40 hours/week for three (3) months then must be moved down to 19 hours/week and cannot work more than 520 hours in any six (6) month period.

Unit Position Summary

This is a clerical position in a fast-paced, customer service environment; will include answering and directing phone calls; extensive interaction with clients (veterinarians, veterinary technologists and animal owners) by telephone and in person; data entry and editing using multiple software programs; preparing purchase requisitions; work in a teamenvironment requiring regulatory compliance to university, state and f ederal safety and quality requirements. Duties associated with this position involve working on a video display terminal 90 percent of the time with some walking, bending and stooping.

Desired Qualifications

The ideal candidate for this position can multitask and prioritize while seeing tasks through to completion. We are looking for a team member who communicates well with a wide range of audiences within the CVM,MSU, and beyond. A successful candidate will be a professional who is organized, does not “sweat the small stuff,” “sees the details,” and is able to remain calm, cool, and collected underpressure. The ideal candidate for this role will be team oriented, col laborative by nature, customer service focused, independent problem solver, and have a positive attitude, while maintaining a professional demeanor.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Please provide a resume/CV, a cover letter, and 3 professional references.

Work Hours

Work hours are M-F between 7:30 a.m. and 5:00 p.m. and may include weekends and holidays.

Website

HTTPS://CVM.MSU.EDU/VDL