Classics Department Operations Coordinator

University of Notre Dame; United States; On-site; USD 28,000 - 40,000; Full time

Job summary

The University of Notre Dame’s Department of Classics seeks a highly organized Department Coordinator to support daily operations, serve as first contact for students, faculty, alumni, and visitors, and help maintain a responsive academic environment.

Working with the Department Chair and coordinators, you will manage calendars, budgets, course logistics, events, and communications, while supervising student workers and ensuring compliant records and thoughtful, service-oriented administration.

Qualifications

• Associates degree or up to 3 years of college with 1-2 years of relevant experience.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities and respond to interruptions.

Responsibilities

• Coordinate day-to-day department operations and support the Chair.
• Manage calendar, correspondence, records, and deadlines.
• Serve as a liaison with the Dean’s Office and other university offices.
• Maintain department communications, website content, and shared spaces.
• Hire, supervise, and coordinate student employees.
• Coordinate administrative processes related to faculty searches, appointments, renewals, leaves, and promotions.
• Assist with candidate visits, travel, and related arrangements.
• Maintain confidential faculty and personnel documentation and deadlines.
• Support budgeting, forecasting, and financial information as needed.
• Plan and support semester course planning, registration overrides, and course updates.
• Assist faculty and students with registration and academic processes.
• Maintain student records and provide program information.
• Coordinate events including lectures, receptions, and convocation.

Skills

Organizational skills

Communication skills

Time management

Discretion

Education

Associate degree or up to 3 years college

Tools

Microsoft Word

Excel

Job description

The University of Notre Dame’s Department of Classics seeks a highly organized Department Coordinator to support daily operations, serve as first contact for students, faculty, alumni, and visitors, and help maintain a responsive academic environment.

Working with the Department Chair and coordinators, you will manage calendars, budgets, course logistics, events, and communications, while supervising student workers and ensuring compliant records and thoughtful, service-oriented administration.