Classics Department Coordinator — Academic Operations

University of Notre Dame; Notre Dame (IN); On-site; USD 28,000 - 40,000; Full time

Job summary

The University of Notre Dame is seeking a highly organized Department Coordinator for the Department of Classics. This full-time role serves as the welcoming first point of contact for students, faculty, alumni, and visitors, ensuring a responsive and well‑organized academic environment.

Responsibilities include coordinating daily operations, managing calendars and records, liaising with university offices, and supporting faculty searches, budgeting, and events.

Qualifications

• Associates degree or up to 3 years of college with 1–2 years of relevant experience.
• Excellent organizational, interpersonal, and communication skills.
• Self-motivated, proactive, and able to adapt to changing priorities.
• Discretion and sound judgment handling confidential information.
• Strong written communication with grammar and spelling.
• Proficiency with Word and Excel; able to learn new systems quickly.

Responsibilities

• Coordinate day-to-day department operations and provide administrative support to the Department Chair and faculty.
• Manage the chair’s calendar, correspondence, records, materials, and deadlines.
• Liaise with the Dean’s Office and other university offices; respond to inquiries.
• Maintain departmental communications, websites, records, and supplies; supervise student workers.
• Coordinate faculty searches, appointments, renewals, leaves, and promotions.

Skills

Organizational skills

Interpersonal skills

Communication skills

Multitasking

Discretion

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The University of Notre Dame is seeking a highly organized Department Coordinator for the Department of Classics. This full-time role serves as the welcoming first point of contact for students, faculty, alumni, and visitors, ensuring a responsive and well‑organized academic environment.

Responsibilities include coordinating daily operations, managing calendars and records, liaising with university offices, and supporting faculty searches, budgeting, and events.