Claims Support Specialist

Jobtailor; Windsor (CT); On-site; USD 38,000 - 54,000; Full time

Job summary

Jobtailor in Windsor, CT is seeking an administrative coordinator to handle claim file processing, data entry, and correspondence for disability and leave of absence cases. You will input data into designated systems, assemble documentation, and support the claims team end-to-end.

This role requires meticulous attention to detail, strict confidentiality, and adherence to workflows and service levels. Proficiency with Microsoft Office, strong communication, and the ability to manage multiple

Qualifications

• High School Diploma or equivalent required.
• One year of related administrative experience.
• Strong attention to detail and accuracy with confidential information.
• Ability to follow procedures and workflows.
• Proficiency with basic office technology and MS Office.

Responsibilities

• Copy, assemble, and distribute claim files and related documentation while ensuring privacy.
• Create and input new disability claims and leave cases into designated systems.
• Prepare and distribute outgoing correspondence via mail, email, and fax.
• Maintain and organize departmental files, records, templates, and logs.
• Reach out to providers and members to obtain information for timely processing.
• Complete daily administrative tasks including faxing, scanning, and replying to emails.
• Support special projects and operational activities as directed.
• Follow workflows, service levels, and quality standards to meet productivity goals.
• Assist with other administrative duties as needed.

Skills

Attention to detail

Time management

Organizational skills

Team collaboration

Effective communication

Education

High School Diploma or Equivalent

Tools

Document Management Systems

Fax Equipment

Scanning Equipment

Email Systems

Microsoft Office (Word/Outlook/Excel)

Job description

• Copies, assembles, and distributes claim files and related documentation upon request, ensuring compliance with privacy and confidentiality requirements
• Creates, sets up, and inputs new disability claims and/or leave of absence cases as requested, accurately entering data into designated systems and verifying required information
• Prepares, processes, and distributes outgoing correspondence, including mailings, emails and faxes, and performs manual updates to correspondence as needed
• Maintains, organizes and updates departmental files, records, templates, and logs to ensure information is current and accessible
• Conducts outreach to providers and members via telephone, email, and fax to obtain outstanding information and support timely claim and leave processing
• Completes daily administrative tasks for the team, including faxing, scanning, document preparation, email responses, and tracking follow-up items
• Assists with assigned special projects and routine operational support activities under direction
• Follows established workflows, service level expectations, and quality standards while meeting productivity and accuracy requirements
• Assists with other administrative duties as needed to support department operations and business needs
• Performs other related duties as required.

Requirements

• High School Diploma or Equivalent
• One or more years of job-related work experience
• Strong attention to detail and accuracy when handling confidential and time-sensitive information
• Ability to follow standardized procedures, written instructions, and established workflows
• Proficiency with basic office technology, including email, document management systems, and fax/scanning equipment
• Working knowledge of Microsoft Office applications (Word, Outlook; Excel preferred)
• Effective written and verbal communication skills for interacting with internal teams and providers
• Ability to manage multiple tasks, prioritize workload, and meet deadlines
• Dependable, organized, and able to work both independently and as part of a team
• Some administrative experience preferred.
• Computer skills including but not limited to Outlook, Excel, and Word are required.

Core Competencies

Demonstrates strong attention to detail and accuracy in handling confidential information while effectively managing multiple tasks and prioritizing workload. Proficient in Microsoft Office applications and basic office technology to support administrative functions and communication.

Highest-signal resume keywords

• Attention To Detail
• Microsoft Office Proficiency
• Effective Communication Skills
• Document Management
• Administrative Support Experience

ATS Optimization Keywords

Hard Skills

• Data Entry
• Document Preparation
• File Management
• Mailing Processes
• Faxing
• Scanning
• Email Correspondence
• Workflow Adherence
• Information Verification
• Administrative Tasks

Soft Skills

• Organizational Skills
• Dependability
• Team Collaboration
• Time Management
• Independence

Certifications & Qualifications

• High School Diploma or Equivalent

Industry Keywords

• Claims Processing
• Leave of Absence
• Confidentiality Compliance
• Service Level Expectations
• Quality Standards

Tools & Technologies

• Document Management Systems
• Fax Equipment
• Scanning Equipment
• Email Systems