Civil Service HR Generalist

City of New York; New York (NY); On-site; USD 34,000 - 48,000; Part time

Job summary

The City of New York’s Bureau of Organizational Development and Human Resources seeks a part-time Community Associate to serve as a Civil Service HR Generalist. The role emphasizes proactive support, confidentiality, and coordination to keep civil service processes organized and efficient.

Responsibilities include clerical and documentation tasks, providing courteous service to candidates and staff, and assisting the Civil Service Supervisor with administrative needs.

Qualifications

• High school graduation or equivalent and three years of experience in community work or community centered activities related to duties described above.
• Education and/or experience equivalent to the above requirement.

Responsibilities

• Provide administrative and clerical support to the Civil Service Unit.
• Prepare and organize pre-pool and post-pool documentation for civil service hiring activities.
• Maintain electronic records and physical files related to civil service hiring pools.
• Provide courteous, respectful, and professional customer service to candidates, new hires, employees, hiring managers, stakeholders, DEP colleagues, supervisors, and executive leadership.
• Exercise sound judgment and discretion with confidential personnel information in verbal, written, email, and Agency systems.
• Assist the Civil Service Supervisor with administrative coordination, documentation, and other operational needs as needed.

Skills

Administrative support

Customer service

Recordkeeping

Confidentiality

Education

High school diploma or equivalent

Three years of related community work experience

Job description

Job Description

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Organizational Development and Human Resources’ Operations Unit works closely with the NYC Department of Citywide Administrative Services (DCAS) and our Bureau partners in reviewing title specifications and Notices of Examination to ensure that job statements and tasks accurately represent the essential work that we do and to prepare us for current and future hiring needs. Operations Services include Civil Service inquiries and consultation; job specifications; classification; title and salary information; pre-employment inquiries and documentation; Bureau Administrator Human Resources support; and facilitates the Processing & Onboarding of all Agency personnel.

The Operations Unit is seeking a Community Associate that will serve as a Civil Service HR Generalist; the ideal candidate should be proactive, highly motivated, and resourceful. Although this is a part-time position, the selected candidate will play an essential role in keeping daily administrative operations organized, efficient, and running smoothly.

Responsibilities include but not limited to:

• Provide administrative and clerical support to the Civil Service Unit.
• Prepare and organize pre-pool and post-pool documentation for civil service hiring activities.
• Maintain electronic records and physical files related to civil service hiring pools.
• Provide courteous, respectful, and professional customer service to candidates, new hires, employees, hiring managers, stakeholders, DEP colleagues, supervisors, and executive leadership.
• Exercise sound judgment and discretion with the handling of all confidential personnel information, this includes verbal, written, email, and Agency systems that contain confidential information.
• Assist the Civil Service Supervisor with administrative coordination, documentation, and other operational needs as needed.

***PLEASE NOTE THIS POSITION IS PART-TIME, 21 HOURS PER WEEK***

COMMUNITY ASSOCIATE - 56057

Qualifications

Qualification Requirements

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.