Civil Service HR Assistant: Recruitment & Exams

City of Buffalo; New York (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

City of Buffalo is seeking a para-professional to support the Civil Service Office with data collection, form processing and assistance to municipal officials and the public. The role requires applying Civil Service law and personnel administration knowledge with independence and judgment.

Responsibilities include preparing examination materials, administering exams, maintaining records, assisting in payroll certifications, and advising departments on personnel matters.

Qualifications

• Working knowledge of public personnel administration and Civil Service law.
• Good knowledge of office terminology, procedures and equipment.
• Ability to understand, interpret and prepare written material.
• Ability to learn laws, rules, policies and procedures.
• Ability to operate a computer keyboard to produce finished copies such as letters and reports.
• Ability to communicate effectively in an oral manner and supervise clerical staff if needed.

Responsibilities

• Prepare examination requests, announcements and related recruitment activities.
• Handle administration of civil service exams (written, performance, oral).
• Maintain rosters, personnel folders and eligible lists.
• Assist in payroll certification and review applications for approval/disapproval.
• Provide guidance to departments on personnel matters and supervise clerical staff as needed.
• Collect data for special projects and assist Commissioners as required.

Skills

Public Personnel administration

Office terminology

Written material interpretation

Keyboard data entry

Communication

Supervisory ability

Education

Bachelor’s Degree (any major)

Associate Degree + 2 years personnel experience

Equivalent combination of education/experience

Job description

City of Buffalo is seeking a para-professional to support the Civil Service Office with data collection, form processing and assistance to municipal officials and the public. The role requires applying Civil Service law and personnel administration knowledge with independence and judgment.

Responsibilities include preparing examination materials, administering exams, maintaining records, assisting in payroll certifications, and advising departments on personnel matters.