Civil Litigation Secretary & Trial-Prep Specialist

Novatelegalsearch; Los Angeles (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Novatelegalsearch is seeking a Litigation Legal Secretary to provide administrative and litigation support to attorneys handling civil matters in California. The role requires strong court procedural knowledge, exceptional organization, and the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities include preparing filings, managing calendars, drafting legal documents, supporting discovery and trial prep, and maintaining case files with confidentiality per California

Qualifications

• High school diploma or equivalent required; legal secretarial training preferred.
• 3–5 years of legal secretarial experience in civil litigation is typical.
• Strong knowledge of California state and federal court procedures.

Responsibilities

• Prepare, format, proofread, and electronically file pleadings and court docs.
• Maintain attorney calendars, court appearances, deadlines, and trials.
• Draft and revise legal correspondence and litigation documents.
• Assist with discovery, depositions, and trial binders.
• Open and organize case files; update case management systems.
• Coordinate with clients, opposing counsel, court staff, witnesses, experts.
• Organize trial exhibits and materials for hearings and trial.
• Schedule meetings and manage communications; handle expenses.
• Maintain confidentiality and comply with CA Rules of Court.

Skills

Civil litigation experience

Court filing knowledge

Proficiency in Word

Proficiency in Outlook

Adobe Acrobat

Legal document management

Time management

Attention to detail

Confidentiality

Communication skills

Education

High school diploma

Legal secretarial training

Associate degree (preferred)

Tools

Legal document management system

E-filing platforms

Calendar management software

Job description

Novatelegalsearch is seeking a Litigation Legal Secretary to provide administrative and litigation support to attorneys handling civil matters in California. The role requires strong court procedural knowledge, exceptional organization, and the ability to manage multiple deadlines in a fast-paced environment.

Responsibilities include preparing filings, managing calendars, drafting legal documents, supporting discovery and trial prep, and maintaining case files with confidentiality per California