Civil Litigation Process Specialist

ViziRecruiter,LLC.; Tampa (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

ViziRecruiter, LLC. is looking for a Litigation Process Coordinator in Tampa, Florida to manage the procedural aspects of civil litigation cases. Your responsibilities include preparing legal documents, ensuring compliance with court rules, and collaborating with attorneys and process servers to facilitate case progression.

Ideal candidates should possess strong organizational skills, effective communication abilities, and have experience in legal software. A high school diploma and a minimum of two years of relevant experience are required.

Qualifications

• High school diploma or equivalent required; Associate degree or higher in paralegal studies preferred.
• Two years of experience in administrative, clerical, or office support roles.
• Proficiency in legal case management software preferred.
• Strong written and verbal communication skills required.
• Must manage multiple priorities and maintain organization.

Responsibilities

• Prepare and distribute legal documents to appropriate parties.
• Ensure compliance with court rules and deadlines.
• Maintain accurate records of document transmission.
• Monitor service deadlines for timely document distribution.
• Update case management systems with accurate information.
• Collaborate with attorneys and court personnel to facilitate case progression.

Skills

Legal software proficiency

Document management tools

Microsoft Office proficiency

Organizational skills

Strong communication skills

Education

High school diploma

Associate degree in paralegal studies

Tools

Legal case management software

Job description

Overview

Responsible for the procedural aspects of civil litigation cases, including facilitating the smooth progression of cases from initiation through resolution.

Responsibilities

• Preparing, printing, organizing, and distributing legal documents to process servers and other authorized parties
• Ensure that all litigation processes comply with court rules and deadlines.
• Maintain accurate records of document transmission, service attempts, and completed assignments.
• Monitor service deadlines and ensure documents are distributed promptly.
• Communicate with process servers regarding assignments, status updates, and service completion.
• Update internal databases and case management systems with accurate information.
• Scan, upload, and electronically file documents as required.
• Monitor and track all litigation deadlines, filings, and court appearances to maintain compliance with procedural requirements.
• Collaborate with attorneys, paralegals, court personnel, and external vendors to facilitate case progression and resolve procedural issues.
• Proficiency with legal software and document management tools; supports the organization and retrieval of critical case information.
• Prepare and submit court documents in accordance with jurisdictional rules and internal protocols.
• Assist in the preparation of trial materials and support attorneys during hearings and depositions as needed.
• Conduct research into court rules and procedural updates to ensure ongoing compliance and best practices.
• Punctual and regular attendance.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required. Associate degree or higher in paralegal studies, legal administration, or related field preferred.
• Two (2) years of experience in administrative, clerical, or office support experience.
• Proficiency in legal case management software preferred.
• Strong written and verbal communication skills.
• Proven ability to manage multiple priorities and maintain strong organizational skills.
• Intermediate proficiency in Microsoft Office applications preferred.

Work Environment

Professional office work environment. Occasionally required to sit for long hours, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; talk or hear.

9AM - 6PM ET