Civil Litigation Legal Assistant: Organized Intake & Filing

Kightlinger & Gray, LLP; Merrillville (IN); On-site; USD 62,400 - 68,640; Full time

Job summary

Kightlinger & Gray, LLP is seeking a Legal Assistant to support the firm's administration and legal document preparation. The role involves coordinating with courts, drafting and transcribing, and maintaining organized client files within standard firm procedures.

Core duties include calendar management, billing entry, handling correspondence, and facilitating communications with clients and courts. A high school diploma is required, and prior professional services experience is preferred.

Qualifications

• Basic understanding of the legal system and administrative support.
• Experience eFiling in State and Federal courts preferred or quick learning ability.
• Previous similar role in professional services is advantageous.
• Minimum high school education required.

Responsibilities

• Prepare correspondence and legal documents, assist with drafts, and transcribe dictation.
• Process new business intake information and organize file materials.
• Maintain client files and ensure timely uploading of items.
• Utilize computerized litigation software when applicable.
• Maintain calendars for appointments and due dates.
• Enter attorney time into the billing system promptly.
• Monitor mail and email; answer phone calls.
• Schedule meetings and arrange travel as needed.
• Communicate professionally with clients, counsel, and courts.
• Process expense reimbursements.
• Be flexible for temporary or long-term attorney assignments.
• Serve as front desk backup when required.

Skills

Legal knowledge

Administrative support

Communication

Detail orientation

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Kightlinger & Gray, LLP is seeking a Legal Assistant to support the firm's administration and legal document preparation. The role involves coordinating with courts, drafting and transcribing, and maintaining organized client files within standard firm procedures.

Core duties include calendar management, billing entry, handling correspondence, and facilitating communications with clients and courts. A high school diploma is required, and prior professional services experience is preferred.