Legal Assistant (Civil Litigation)

Kightlinger & Gray, LLP; Merrillville (IN); On-site; USD 62,400 - 68,640; Full time

Job summary

Kightlinger & Gray, LLP is seeking a Legal Assistant to support the firm's administration and legal document preparation. The role involves coordinating with courts, drafting and transcribing, and maintaining organized client files within standard firm procedures.

Core duties include calendar management, billing entry, handling correspondence, and facilitating communications with clients and courts. A high school diploma is required, and prior professional services experience is preferred.

Qualifications

• Basic understanding of the legal system and administrative support.
• Experience eFiling in State and Federal courts preferred or quick learning ability.
• Previous similar role in professional services is advantageous.
• Minimum high school education required.

Responsibilities

• Prepare correspondence and legal documents, assist with drafts, and transcribe dictation.
• Process new business intake information and organize file materials.
• Maintain client files and ensure timely uploading of items.
• Utilize computerized litigation software when applicable.
• Maintain calendars for appointments and due dates.
• Enter attorney time into the billing system promptly.
• Monitor mail and email; answer phone calls.
• Schedule meetings and arrange travel as needed.
• Communicate professionally with clients, counsel, and courts.
• Process expense reimbursements.
• Be flexible for temporary or long-term attorney assignments.
• Serve as front desk backup when required.

Skills

Legal knowledge

Administrative support

Communication

Detail orientation

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

About this position

SUMMARY: This position serves to support Kightlinger & Gray LLP in the administrative functions assigned to the role. Following established protocols and procedures, this position brings high value to the firm by performing a variety of duties under supervision. The Legal Assistant prepares legal documents, coordinates between the Firm and the courts, facilitates correspondence, and ensures items are properly filed.

Responsibilities and Essential Duties

• Prepare correspondence and legal documents, assist with preliminary drafts, and transcribe dictation.
• Process new business intake information and organize file materials.
• Maintain client files and ensure all relevant items are uploaded timely.
• Utilizes computerized litigation techniques and software when applicable.
• Maintain and manage calendars for appointments, due dates, court items, etc.
• Enters attorney time into billing system timely.
• Monitors incoming mail and e-mail; answers phone calls.
• Schedules meetings and makes travel arrangements.
• Professionally and effectively communicates with clients, counsel, courts, etc.
• Processes expense reimbursement items.
• Flexibility to receive new attorney assignments on either a temporary or long-term basis.
• Ability to serve as front desk backup when needed.
• Prolonged periods sitting at a desk and working on an illuminated screen.
• Operation of customary office equipment to include a computer, phone, messaging systems, copier, document management software, etc.
• Available during core business hours of Monday-Friday, 8:00am-5:00pm. Work in excess of 40 hours/week can sometimes be required to meet the business needs of the firm.
• Other duties as assigned.

Knowledge, Skills, Abilities

• Basic-level understanding of legal system and administrative support functions associated with same.
• Experience eFiling in State and Federal courts strongly preferred or demonstrated acumen to quickly learn the process.
• Previous experience in a similar role, sufficient to gain usable working knowledge of the position, with preference given to those from a professional services background.
• A minimum High School diploma or equivalent is required.
• General understanding of state’s trial rules would be a benefit in this role.
• Excellent written and verbal communication skills with ability to successfully interact with all levels of the organization, clients, prospective clients, and vendors.
• Excellent analytical and problem-solving skills with a strong sense of customer service to internal and external needs.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software.

Kightlinger & Gray, LLP does not discriminate against any person in any matters related to employment on account of race, sex, gender, orientation, identity, religion, color, national origin, age, disability, veteran’s status or any other classification as protected by applicable laws. We are committed to providing equal employment opportunities to all applicants and employees. Consistent with the Americans with Disabilities Act (ADA), it is our policy to provide reasonable accommodation when requested by a qualified applicant, candidate, or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of the hiring process up-to and through employment. If reasonable accommodation is needed, please contact our Director of Human Resources.

Salary Information

$30 - $33Hourly Wage