Civil Engineering Admin & Invoicing Specialist

Chugach Government Solutions, LLC; Del Rio (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Chugach Government Solutions, LLC is seeking a General Clerk III at Laughlin AFB in Del Rio, TX to manage Civil Engineering work orders, invoicing, and data reporting. You will coordinate documentation, cost data, and contract billing while maintaining records and ensuring compliance with contractual requirements.

The role requires five years of related experience, advanced Excel skills (PivotTables, XLOOKUP, Power Query), and proficiency with CMMS/ERP systems.

Qualifications

• Five (5) years of experience in: computerized maintenance management systems, invoice administration, contract billing, financial reporting, operations support, contract administration, or data analysis.

Responsibilities

• Assists with development, processing, tracking, and management of Civil Engineering work orders from initiation through closeout.
• Prepare, review, verify, and consolidate work orders to ensure accuracy, completeness, and compliance with contractual and organizational requirements.
• Monitor work order status and coordinate with supervisors and project personnel to ensure documentation is completed in a timely manner.
• Maintain historical work order records and supporting documentation in accordance with record retention requirements.
• Coordinate work order documentation required to support invoicing and contract reporting.
• Invoice Administration and Financial Coordination
• Oversees Civil Engineering invoicing activities to ensure completed work is accurately billed in accordance with contract requirements and established billing schedules.
• Prepare, review, validate, and process customer invoices for completed work orders.
• Verify labor, equipment, material, subcontractor, rental equipment, and parts costs prior to invoice submission.
• Review supporting documentation to ensure invoices accurately reflect work performed and meet contractual billing requirements.
• Coordinate with Operations, Procurement, Finance, subcontractors, and project personnel to resolve discrepancies affecting invoice preparation or payment.
• Monitor invoice status, outstanding work orders, and accounts pending billing to reduce delays and improve cash flow.
• Maintain invoice tracking logs and billing records to support audits, financial reporting, and contract compliance.
• Assist with financial reconciliations related to work order completion, billing, and revenue reporting.
• Prepare reports identifying billing trends, aging work orders, outstanding invoices, and other financial performance indicators.
• Support monthly, quarterly, and year‑end financial reporting activities related to work order completion and invoicing.
• Capture, validate, analyze, and maintain operational and financial data within computerized management systems.
• Develop, prepare, and distribute recurring and ad hoc reports, dashboards, spreadsheets, and data analyses.
• Maintain data accuracy, integrity, and consistency across all reporting systems.

Skills

Excel formulas

PivotTables

XLOOKUP

Power Query

Macros

Data analysis

Tools

NexGen CMMS

CMMS

ERP

Job description

Chugach Government Solutions, LLC is seeking a General Clerk III at Laughlin AFB in Del Rio, TX to manage Civil Engineering work orders, invoicing, and data reporting. You will coordinate documentation, cost data, and contract billing while maintaining records and ensuring compliance with contractual requirements.

The role requires five years of related experience, advanced Excel skills (PivotTables, XLOOKUP, Power Query), and proficiency with CMMS/ERP systems.