Civil Clerk Justice of the Peace Precinct 2

Midland County; Midland (TX); On-site; USD 36,000 - 56,000; Full time

Job summary

Midland County seeks a Clerk to answer phones, assist the public with filing Small Claims, Debt Recovery, Tax Suits, JP Civil and Eviction cases, and to manage civil processes and writs. The role includes notary duties, data entry, and scanning of filed cases.

The successful candidate will support administrative tasks, maintain calendars, and cover duties when other clerks are absent, with regular attendance expected.

Qualifications

• High school graduation or its equivalent.
• Ability to operate computers, perform data entry, and use word processing/spreadsheet software.
• Strong customer service and written/oral communication skills.

Responsibilities

• Answer telephone and assist the public with filing Small Claims, Debt Recovery, Tax Suits, JP Civil, and Eviction cases.
• Prepare and issue a variety of civil processes and writs.
• Maintain notary public duties for Midland County documents.
• Enter and scan filed cases into the computer.
• Assist with duties at the front counter and during absences of other clerks.

Skills

Customer service

Office communication

Data entry

Multitasking

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheets

Job description

Answers telephone and assists public with filing Small Claims, Debt Recovery, Tax Suits, JP Civil, and Eviction cases;Issues a variety of civil process and writs;Notary public for midland county documents;enters and scans filed cases into the computer;Ability to take over the duties in the absence of another court clerk.Including the following:

• Answers phone, answer the JP2 Civil email, and assists public with filing Small Claims, Debt Recovery, Tax Suits, JP Civil and Eviction cases in Pct. 2.
• Issues a variety of civil process and writs.
• Notary public for Midland County documents.
• Enters and scans filed cases into the computer.
• Prepares all types of civil, bench trial and jury trials
• Prepares Administrative hearings, Tow hearings and occupational license hearings.
• Issues receipts for criminal and civil cases.
• Prepares certified copies of court documents.
• Prepares appeals on all civil cases.
• Maintains Judges calendar for all types of civil hearings and appointments.
• Maintains all incoming civil correspondence and takes appropriate actions.
• Sorts and distributes mail in the absence of the Criminal or Civil Clerk.
• Takes over the duties of the Criminal or Civil Clerk when necessary.
• Assists with duties at the front counter.
• Makes deposits and takes credit card payments in the absence of Administrative Assistant.
• Regular and timely attendance is required.

Other duties may be assigned.

SKILL/ABILITY TO

Operate computers, including word processing and spreadsheet applications;Prioritize tasks to be assigned and completed;Read and understand manuals, codes, statutes, journals, memos, etc.;Write letters and memos;Make change, perform basic mathematical calculations;Operate office equipment, such as copy machine and facsimile machine;Communicate effectively, both orally and in writing;and maintain effective working relationships with coworkers and the public.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school graduation or its equivalent.

KNOWLEDGE OF

Standard office practices and procedures;Principles of customer service.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit;use hands to finger, handle, or feel;reach with hands and arms;and talk and hear. The employee must frequently stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.