City Records & Legislation Coordinator

Cache County Sheriff's Office; Logan (UT); On-site; USD 80,000 - 99,000; Full time

Job summary

Logan City seeks a City Recorder to maintain official city records, ensure their security and accessibility, and provide administrative support to the Mayor, City Council and boards. This exempt, full-time role reports to the Mayor and oversees records, minutes, and archival duties.

The position also handles elections, GRAMA requests, document certification, cemetery records, oaths of office, and related administrative tasks, with opportunities for growth within city government.

Qualifications

• Bachelor's degree in Public Administration, Political Science, or closely related area AND experience equivalent to three (3) years full-time work providing administrative support to top level management in the public or private sector.
• Must be a Notary Public.
• Must have a valid Driver's License.
• Must be a Certified Records Officer or be able to obtain within six (6) months of hire.
• Previous experience in government is preferred.

Responsibilities

• Provides administrative support to the Logan City Council, Mayor, and various boards and commissions, including preparing agendas for meetings, preparing/distributing information packets regarding all meeting agenda issues, recording/transcribing minutes of meetings, preparing City ordinances, resolutions, and other documents, and certifying copies of ordinances, resolutions, and other documents; maintains archival records of all ordinances, resolutions, and related legal documents.
• Responds to citizen requests for information regarding City ordinances, resolutions, and related legal documents, including preparing and certifying copies of these documents when necessary; implements and maintains a system for indexing and archiving legislative information generated by the Logan City Council; conducts City elections, including overseeing filing for candidacy, preparing election forms/documents, and maintaining records/files of election results.
• Manage and maintain cemetery records; perform customer service; respond to general questions related to the cemetery; and prepare cemetery deeds and quitclaim deeds working closely with the Cemetery Sexton.
• Process and track GRAMA Record Requests to assure compliance with Utah laws.
• Administers Oaths of Offices swearing in various City Staff and Board/Committee Members; attest signatures on official City documents.
• Other administrative duties as assigned.

Skills

Notary Public

Driver's License

Certified Records Officer

Education

Bachelor's degree in Public Administration, Political Science, or closely related field

Job description

Logan City seeks a City Recorder to maintain official city records, ensure their security and accessibility, and provide administrative support to the Mayor, City Council and boards. This exempt, full-time role reports to the Mayor and oversees records, minutes, and archival duties.

The position also handles elections, GRAMA requests, document certification, cemetery records, oaths of office, and related administrative tasks, with opportunities for growth within city government.