City Recorder

City-of-Logan; Logan (UT); On-site; USD 80,000 - 99,000; Full time

Job summary

City of Logan in Logan, Utah is seeking a City Recorder to maintain official City records of meetings and activities under general direction, ensure their security and accessibility, and provide administrative support to the Mayor and City Council.

The position requires a Bachelor's degree in Public Administration, Political Science, or a related field, Notary Public status, a valid driver's license, and certification as a Records Officer or the ability to obtain within six months.

Qualifications

• Bachelor's degree in Public Administration, Political Science, or closely related area.
• Experience equivalent to three (3) years full-time providing administrative support to top level management in public or private sector.
• Notary Public is required.
• Valid Driver's License is required.
• Certified Records Officer or ability to obtain within six months of hire.
• Previous government experience is preferred.

Responsibilities

• Provides administrative support to the Logan City Council, Mayor, and boards, including preparing agendas and packets.
• Records minutes of meetings, prepares ordinances, resolutions, and other documents, and certifies copies.
• Maintains archival records of ordinances, resolutions, and related legal documents.
• Responds to citizen requests regarding ordinances and records; indexes and archives legislative information.
• Conducts City elections, oversees candidacy filings, forms, and election results records.
• Manage and maintain cemetery records; provide customer service; assist with cemetery deeds with Cemetery Sexton.
• Process GRAMA requests to ensure Utah law compliance.
• Administers Oaths of Office and attests signatures on official documents.
• Other administrative duties as assigned.

Skills

Notary Public

Driver's License

Certified Records Officer

Education

Bachelor's degree in Public Administration, Political Science, or closely related area

Job description

Salary: $79,505 - $99,385

Job Type: Full-time

Department: Administration

Location: Logan, Utah

FLSA Status: Exempt

Appointed Position: Yes

Job Number: 26-69

Closing Date: September 13, 2026

Description:

Under general direction, maintains official City records of meetings and activities and ensures their security and accessibility and provides administrative support to various elected and appointed officials. This position reports to the Mayor.

Qualifications:

• Bachelor's degree in Public Administration, Political Science, or closely related area AND experience equivalent to three (3) years full-time work providing administrative support to top level management in the public or private sector. Or a combination of the above education and experience
• Must be a Notary Public.
• Must have a valid Driver's License.
• Must be a Certified Records Officer or be able to obtain within six (6) months of hire.
• Previous experience in government is preferred.

Responsibilities:

Provides administrative support to the Logan City Council, Mayor, and various boards and commissions, including preparing agendas for meetings, preparing/distributing information packets regarding all meeting agenda issues, recording/transcribing minutes of meetings, preparing City ordinances, resolutions, and other documents, and certifying copies of ordinances, resolutions, and other documents; maintains archival records of all ordinances, resolutions, and related legal documents.

Responds to citizen requests for information regarding City ordinances, resolutions, and related legal documents, including preparing and certifying copies of these documents when necessary; implements and maintains a system for indexing and archiving legislative information generated by the Logan City Council; conducts City elections, including overseeing filing for candidacy, preparing election forms/documents, and maintaining records/files of election results. Manage and maintain cemetery records; perform customer service; respond to general questions related to the cemetery; and prepare cemetery deeds and quitclaim deeds working closely with the Cemetery Sexton.

Process and track GRAMA Record Requests to assure compliance with Utah laws.

Administers Oaths of Offices swearing in various City Staff and Board/Committee Members; attest signatures on official City documents.

Other administrative duties as assigned.

Knowledge, Skills, and Abilities:

• Knowledge of Utah State Statutes as they relate to the responsibilities of the Office of City Recorder.
• Knowledge of systems for indexing and archiving municipal legislative documents/activities.
• Knowledge of State laws, rules, and regulations regarding recording and preserving municipal records, including minutes of meetings and legislative documents.
• Knowledge of the day-to-day operations of the City of Logan government.
• Knowledge in compliance of GRAMA record requests.
• Skill in establishing and maintaining effective working relationships with elected City of Logan officials, Department heads, and the public.
• Skill in preparing agendas and related information packets for City Council meetings and the meetings of a variety of Boards and Commissions.
• Skill in preparing ordinances, resolutions, and related legislative documents for Council consideration/approval.
• Skill in recording and preserving the results of City legislative and related activities, including minutes of Council, Board, and Commission meetings and elections.

Essentials:

Essential functions, as determined under the Americans with Disabilities Act, may include the above tasks, knowledge, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions of this class. The approved class specifications are not intended to and do not infer or create any employment, compensation, or contract rights to any person(s). This updated job description supersedes prior descriptions for the same position. Management reserves the right to add or change duties at any time.

Benefits:

Benefits are available to Full-time employees.