City Clerk Specialist

City of Chandler; Chandler (AZ); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Up to 8 hours volunteering time off

12 paid holidays annually

Arizona State Retirement System 100% +

Tuition assistance up to $5,250

Flexible schedule/remote work options

Job summary

The City of Chandler City Clerk’s Office is seeking a City Clerk Specialist to join the passport acceptance team. The position is scheduled to work Monday through Friday, 8:00 a.m.

– 5:00 p.m., with interviews anticipated during the week of September 21st. Qualified applicants will have a High School Diploma or GED, at least two years of administrative support, Passport Acceptance Agent designation within three months, and Notary Public certification within three months, or an equivalent

Qualifications

• High School Diploma or GED.
• 2 years of administrative support experience.
• Passport Acceptance Agent Designation within three (3) months of hire.
• Notary Public Certification within three (3) months of hire.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Responsibilities

• Serve as essential member of the City Clerk’s passport acceptance team.
• Provide professional and courteous support to the public, elected officials, and City staff.
• Maintain accurate records and deliver exceptional public service.

Education

High School Diploma or GED

Passport Acceptance Agent Designation

Notary Public Certification

Job description

The City of Chandler City Clerk’s Office is currently seeking qualified individuals interested in joining our team as aCity Clerk Specialist. The position is scheduled to work Monday through Friday, 8:00 a.m. - 5:00 p.m.

Note: We anticipate conducting oral interviews for this position during the week of September 21st.

Current City of Chandler employees may only hold one position and are not eligible for additional part-time or secondary positions within the City of Chandler.

Why work for Chandler?

• Open and collaborative environment
• Up to 8 hours paid time off annually to volunteer in the community
• Dress code is business casual, with jeans on Fridays
• 3 medical plans to choose from along with dental and vision coverage
• Accrue 130 hours paid vacation in your first year, eligible for use immediately following accrual
• Accrue 96 hours paid sick leave in your first year, eligible for use immediately following accrual
• 12 paid holidays annually, with the potential for additional holiday leave the end of 2026, subject to approval by the City Manager
• Become part of the Arizona State Retirement System with a 100% city contribution match
• City contributions of 1% gross wages per pay period to deferred compensation
• Robust Employee Wellness program with $350 incentive
• Professional development opportunities
• Tuition assistance up to $5,250 annually
• Free Tumbleweed Recreation Center membership
• Flexible schedule/remote work options (when available)

Who we are

The City Clerk’s Office offers a wide range of services to the residents of Chandler and the surrounding communities. Election assistance and passport applications are just some of the services provided, along with a multitude of information and records regarding the City Code and City Council actions. The City Clerk’s Office preserves legal documents and is the source of information on City Council legislation and actions. The City Clerk’s Office conducts all municipal elections, assists the Mayor in administering the appointment of members to serve on various City boards and commissions, and provides services to the public including passport services, public records requests, and oversees Chandler's boards and commissions, and the Chandler Municipal Code and City Charter.

Who we are looking for

Our new team member will serve as an essential member of the City Clerk’s Office passport acceptance team, with passport services representing a primary responsibility for this position. The ideal candidate will have a passion for customer service, teamwork, and collaboration. They will be highly organized, detail-oriented, and able to manage multiple responsibilities while providing professional and courteous support to the public, elected officials, and City staff. The ideal candidate thrives in a fast-paced office environment, communicates effectively, and takes pride in maintaining accurate records and delivering exceptional public service.

To view the complete job description, please click here.

Minimum qualifications

• A High School Diploma or GED; and
• 2 years of administrative support experience; and
• Passport Acceptance Agent Designation within three (3) months of hire or promotion; and
• Notary Public Certification within three (3) months of hire or promotion; or
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This is a regular full-time position, subject to a 6-month probationary period. A register of qualified candidates will be active for 4 months should another position become available.

All applicants hired will be required to be fingerprinted with successful results as a condition of continued employment.

Applicants for employment and volunteer opportunities should be aware of the City of Chandler’s policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the city’s Drug Free Workplace Policy. Certain positions within the city are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment or volunteer opportunity. The examination process may vary if determined necessary.

The City of Chandler is committed to Equal Opportunity and Reasonable Accommodation.