City Clerk Office Coordinator & Records Specialist

City of Commerce; Los Angeles (CA); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Vision coverage

Dental coverage

Life insurance

Disability insurance

Retirement plan

Deferred compensation

EAP

Holidays

Job summary

The City of Commerce, City Clerk’s Office, seeks an experienced administrator to support records management, council procedures, and municipal elections. You will assist in preserving official records, preparing agendas, minutes, and notices, and ensure compliance with open meeting and public records laws.

Under general direction, you will provide technical support to departments and the public, maintain confidential records, and may supervise staff.

Qualifications

• Associate’s degree in Public Administration, Business Administration, Political Science or a related field.
• Four (4) years of increasingly responsible administrative, clerical, and technical experience in a City Clerk’s Office or related public sector environment.

Responsibilities

• Assist in the administration and operation of the City Clerk’s Office and perform duties in the City Clerk's absence.
• Maintain official City records, legislative documents, contracts, ordinances, and municipal archives per laws and retention rules.
• Coordinate agenda packets, notices, documentation, and materials for City Council and boards.
• Attend meetings, record proceedings, transcribe minutes, and maintain actions.
• Ensure compliance with federal, state, and local laws including open meeting and records acts.
• Prepare, review, and distribute official documents and notices to staff and the public.
• Provide information to staff, officials, agencies, and public about City Clerk programs.
• Establish and manage record-keeping systems and protect confidentiality.

Skills

Public administration

Records management

Legislative processes

Public meetings support

Education

Associate’s degree in Public Administration, Business Administration, Political Science or related field

Job description

The City of Commerce, City Clerk’s Office, seeks an experienced administrator to support records management, council procedures, and municipal elections. You will assist in preserving official records, preparing agendas, minutes, and notices, and ensure compliance with open meeting and public records laws.

Under general direction, you will provide technical support to departments and the public, maintain confidential records, and may supervise staff.