City Clerk and Communications Coordinator

City of Crystal Lake Park; St. Louis (MO); On-site; USD 34,000 - 49,000; Part time

Job summary

The City Clerk and Communications Coordinator role at the City of Crystal Lake Park is a part-time, on-site position at Frontenac City Hall in St. Louis, MO.

You will manage official city records, agendas, and minutes, and coordinate election tasks with county authorities while ensuring accessible public notices and timely resident communications. You will also maintain the city website and channels, respond to inquiries professionally, and provide administrative support to elected officials.

Qualifications

• Experience with public records, records management and related compliance practices.
• Background in public administration, local government operations, communications or a closely related field.
• Strong administrative assistance skills, including scheduling, meeting coordination, document preparation, and office support.
• Excellent written and verbal communication skills, with the ability to draft clear minutes, notices, and resident communications.
• Strong attention to detail, confidentiality, and integrity in handling official records and sensitive information.
• Proficiency with common office software (e.g., word processing, spreadsheets, email) and comfort learning new digital tools and website platforms.
• Ability to work collaboratively with elected officials, staff, and residents, and to prioritize multiple tasks in a small-office environment.

Responsibilities

• Manage official city records and maintain agendas and minutes for meetings.
• Oversee retention and organization of public documents.
• Coordinate elections-related tasks with county authorities.
• Prepare public notices and update the city’s website and communications channels.
• Respond to resident inquiries in a professional and timely manner.
• Provide administrative support to elected officials; schedule meetings and handle correspondence.
• Assist with special projects that enhance community engagement.

Skills

Public records management

Administrative support

Written and verbal communication

Scheduling and meeting coordination

Attention to detail & confidentiality

Office software proficiency

Collaborating with officials & public

Education

Associate or Bachelor’s degree in public administration / communications / business

Job description

• Position: City Clerk / Communications Coordinator
• Schedule: Part-time, approximately 30 hours per week
• Office Hours: Monday–Friday, 10:00 a.m. – 4:00 p.m.
• Compensation: Starting rate of $30.00 per hour

Company Description

The City of Crystal Lake Park is a municipality located in St. Louis County, Missouri, serving a close-knit residential community. City operations are currently headquartered at Frontenac City Hall, providing shared facilities and resources to support effective local governance. The city focuses on responsive public service, transparent administration, and accessible communication with residents. Team members work in a collaborative environment with neighboring municipalities and regional partners.

Role Description

The City Clerk and Communications Coordinator is a part-time, on-site position based at Frontenac City Hall in St. Louis, MO. This role manages official city records, maintains agendas and minutes for meetings, and oversees the retention and organization of public documents. The position coordinates municipal elections-related tasks in partnership with county authorities and ensures compliance with applicable statutes and local ordinances. The City Clerk and Communications Coordinator also prepares public notices, updates the city’s website and communications channels, and responds to resident inquiries in a professional and timely manner. Daily responsibilities include administrative support to elected officials, scheduling and logistics for meetings, handling correspondence, and assisting with special projects that enhance community engagement.

Qualifications

• Experience with public records, records management, and related compliance practices, with the ability to organize and maintain accurate documentation.
• Background in public administration, local government operations, communications or a closely related field.
• Strong administrative assistance skills, including scheduling, meeting coordination, document preparation, and office support.
• Excellent written and verbal communication skills, with the ability to draft clear minutes, notices, and resident communications.
• Strong attention to detail, confidentiality, and integrity in handling official records and sensitive information.
• Proficiency with common office software (e.g., word processing, spreadsheets, email) and comfort learning new digital tools and website platforms.
• Ability to work collaboratively with elected officials, staff, and residents, and to prioritize multiple tasks in a small-office environment.
• Relevant education such as an associate or bachelor’s degree in public administration, communications, business, or a related field, or equivalent experience in municipal administration.