City Clerk Analyst

City of Aurora, CO; Aurora (CO); On-site; USD 62,000 - 77,000; Full time

Job summary

The City Clerk Analyst at City of Aurora, CO supports the City Clerk’s office with high-level administrative and technical duties under the City Clerk and Deputy City Clerk. You will coordinate board and commission vacancies, assist with onboarding, and maintain records for public access.

You will record proceedings, prepare minutes, and support Mayor and Council with elections-related documentation while ensuring compliance with Open Meetings Law and transparency.

Qualifications

• Bachelor's Degree in Public Administration, Business of related field.
• At least two (2) years progressively responsible public administration, public policy, legal, or paralegal experience in a medium to large sized municipality.
• Knowledge of basic parliamentary procedure, Open Meetings Law, Colorado Open Records Act, and related regulations.

Responsibilities

• Coordinate with department staff to advertise for board and commission vacancies and respond to inquiries regarding the position and application process.
• Assist with onboarding of appointed members and organize training programs for staff and appointed members.
• Develop and maintain current records of appointments, terms, bylaws, and make information publicly available for transparency.
• Record and prepare minutes using proper legislative terminology, indexing, and filing for public records.
• Serve as liaison between software providers and department staff, testing modules and resolving issues.
• Prepare, review, and process departmental documents and notices; maintain filing and record-keeping systems; process accounts payable transactions.

Skills

Transcribing

Typing 60 wpm

Interpersonal skills

Communication

Education

Bachelor's Degree in Public Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

JOB LOCATION15151 E Alameda Pkwy Aurora, Colorado 80012-1555City of Aurora, ColoradoIt is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.Why Work for Aurora?Make a difference in the lives of real people every dayDiverse communityCompetitive total compensation packageWell-Funded General Employees Retirement PlanLight rail station minutes awayOn-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancementAccess to innovation workspacesPRIMARY DUTIES & RESPONSIBILITIESSalary to be commensurate with experienceThe hiring range for this position is $61,922 - $77,403/annuallyThe deadline to submit applications is October 4, 2026. Please note, The City of Aurora will conduct ongoing screenings of applications on a first come, first-serve basis; as soon as we determine to have a qualified pool of applicants, this position may close quickly and without notice.OVERVIEW OF POSITION / DEPARTMENTUnder the general direction of the City Clerk and under the supervision of the Deputy City Clerk, the City Clerk Analyst is responsible for a variety of high-level administrative and technical duties in support of the City Clerk’s office.PRIMARY DUTIES & RESPONSIBILITIESBoards and CommissionsCoordinate with department staff to advertise for board and commission member vacancies and respond to public inquiries regarding the position and application processAssist department staff with on-boarding of appointed members to include the organization of training programs for staff and the appointed membersCollaborate with department staff to develop and maintain current and accurate records of appointments, terms, bylaws, etc. and make information available to the public to ensure transparencyPerform an accurate recording of the proceedings and preparation of minutes using proper legislative terminology, recording, indexing, and filing for the public recordFacilitates community outreach and engagement efforts to promote City Boards and Commissions, educate the public on volunteer opportunities, and recruit qualified applicants for vacanciesMayor and Council SupportReview a variety of reports and documentation submitted for elections and lobbyist registration to ensure compliance with the City Code, City Charter, and all relevant state statutesProvides administrative and operational support during City Council meetings, as needed, to ensure meetings run smoothly and efficientlyDay-to-Day OperationsProvide exceptional customer service when responding to inquiries and requests made by the public and city staffServe as liaison between software providers and department staff; corresponding regularly with the providers and staff to stay well-informed of updates, test modules, and assist in resolving issuesTrain staff and members of the public in the use of online modules as neededDevelop and assist in the implementation of processes and procedures that follow the statutory guidelines for conducting public meetingsIn a manner consistent with the Open Meetings Law; ensure agendas, minutes, and public notices are distributed and posted for all meetings, public hearings, and potential quorumsPrepare, review, and process a variety of departmental documents and reportsDevelop and maintain filing and record keeping systems for a variety of correspondence and records; routes or answers correspondence not requiring the city clerk’s attentionProcess accounts payable transactions that are on occasion complex in nature, and monitor budget expendituresPerform other related duties as assignedMINIMUM QUALIFICATIONS & WORKING CONDITIONSAn equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.Education:Bachelor's Degree in Public Administration, Business of related fieldExperience:At least two (2) years progressively responsible public administration, public policy, legal, or paralegal experience in a medium to large sized municipalityKnowledge of:Basic parliamentary procedure, the Open Meetings Law, and the Colorado Open Records ActLocal, state and federal regulations affecting open meetingsPublic records, disclosure regulations and legal terminologySkills in:Operating a variety of standard office equipmentTranscribing recorded information accurately and typing at 60 w.p.m. netStrong interpersonal skillsThe use of personal computers with related software applications—including word processing and spreadsheet applicationsAbilities to:Establish and maintain effective working relationships with senior management, employees, citizens, and elected officialsHandle sensitive situations with tact and diplomacyCommunicate effectively both orally and in writingEstablish and fulfill goals and objectivesLicenses and Certifications Required:Notary Public Certification (or the ability to obtain within 6 months of hire)Certification as a Municipal Clerk and/or Master Municipal Clerk not required but preferredColorado Driver’s License with a good driving recordWORKING CONDITIONSEssential Personnel:When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.Infrequently work remotely in an effective and professional environment while upholding the teleworking agreements, procedures and policiesPhysical Demands:Light physical work requiring ability to lift 30 poundsFrequent carrying, walking, and standingContinuous hand/eye coordination to operate computer and office equipmentContinuous clear vision to read and interpret reports and documents and other written informationFrequent speech communication and hearing to maintain communication with co-workers, employees, and the publicWork Environment:Continuously works primarily in a clean, comfortable environmentInfrequently works in off-site storage facilityEquipment Used:Continuously uses standard office equipment including a computer, multi-line telephone, fax machine, copier, shredder, and electronic imaging equipmentThis position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employmentThe city of Aurora will implement furlough days (unpaid days off) for most employees in 2026. The scheduled furlough dates are January 16, April 10, July 2, and December 24.For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.Drug Testing, Thorough Criminal Background Check, and Employment References:As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.Employment references will be conducted on finalists for City of Aurora vacancies.