City Clerk Analyst

City of Aurora; South Dakota; On-site; USD 62,000 - 77,000; Full time

Job summary

City of Aurora is seeking a City Clerk Analyst to support the City Clerk’s office with high-level administrative and technical duties, under the general direction of the City Clerk and supervision of the Deputy City Clerk.

Responsibilities include coordinating board/commission ads, onboarding appointed members, maintaining records, minutes, and public notices, plus supporting Mayor and Council meetings and open meetings compliance.

Responsibilities

• Coordinate with department staff to advertise for board and commission member vacancies and respond to public inquiries regarding the position and application process
• Assist department staff with on-boarding of appointed members including training program organization
• Maintain current records of appointments, terms, bylaws, etc., and make information available to the public
• Record proceedings and prepare minutes using legislative terminology, indexing, and filing for the public record
• Facilitate community outreach to promote Boards and Commissions and recruit qualified applicants

Job description

JOB LOCATION

15151 E Alameda Pkwy Aurora, Colorado 80012-1555

Cityof Aurora,Colorado

It is an exciting time to work for the City of Aurora, we’re growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

• Make a difference in the lives of real people every day


• Diverse community


• Competitive total compensation package


• Well-Funded General Employees Retirement Plan


• Light rail station minutes away


• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement


• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

Salary to be commensurate with experience

The hiring range for this position is $61,922 - $77,403/annually

OVERVIEW OF POSITION / DEPARTMENT

Under the general direction of the City Clerk and under the supervision of the Deputy City Clerk, the City Clerk Analyst is responsible for a variety of high-level administrative and technical duties in support of the City Clerk’s office.

PRIMARY DUTIES & RESPONSIBILITIES

Boards and Commissions

• Coordinate with department staff to advertise for board and commission member vacancies and respond to public inquiries regarding the position and application process


• Assist department staff with on-boarding of appointed members to include the organization of training programs for staff and the appointed members


• Collaborate with department staff to develop and maintain current and accurate records of appointments, terms, bylaws, etc. and make information available to the public to ensure transparency


• Perform an accurate recording of the proceedings and preparation of minutes using proper legislative terminology, recording, indexing, and filing for the public record


• Facilitates community outreach and engagement efforts to promote City Boards and Commissions, educate the public on volunteer opportunities, and recruit qualified applicants for vacancies

Mayor and Council Support

• Review a variety of reports and documentation submitted for elections and lobbyist registration to ensure compliance with the City Code, City Charter, and all relevant state statutes


• Provides administrative and operational support during City Council meetings, as needed, to ensure meetings run smoothly and efficiently

Day-to-Day Operations

• Provide exceptional customer service when responding to inquiries and requests made by the public and city staff


• Serve as liaison between software providers and department staff; corresponding regularly with the providers and staff to stay well-informed of updates, test modules, and assist in resolving issues


• Train staff and members of the public in the use of online modules as needed


• Develop and assist in the implementation of processes and procedures that follow the statutory guidelines for conducting public meetings


• In a manner consistent with the Open Meetings Law; ensure agendas, minutes, and public notices are distributed and posted for all meetings, public hearings, and potential quorums


• Prepare, review, and process a variety of departmental documents and