CITY CLERK

Avon Park; Avon Park (FL); Presencial; USD 50 000 - 75 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan (FRS)

Employee assistance program

Paid time off

Resumo da oferta

The City of Avon Park seeks a City Clerk to serve as the official custodian of city records and provide confidential administrative support to the City Manager. The role requires independence, professionalism, and effective communication with internal and external stakeholders.

Responsibilities include recording minutes for City Council and advisory boards, administering oaths, managing agendas and public notices, and ensuring compliance with federal and state laws.

Qualificações

• Bachelor's degree in public administration or records management preferred.
• 3+ years experience in a municipal clerk office; equivalent education/training considered.
• CJIS Security and Privacy Training required for background checks.

Responsabilidades

• Record ordinances, resolutions, contracts and deeds; act as custodian of official seal.
• Attend City Council and advisory board meetings; record motions, votes, and minutes.
• Prepare and distribute meeting agendas, packets and minutes; ensure accuracy and formatting.
• Administer oaths and attestations; manage public records via physical and electronic systems.
• Coordinate with CRA and Grants; process public records requests in compliance with law.

Conhecimentos

Public records

Minutes management

Administrative support

Ordinances & oaths

Formação académica

BA in public administration or records management

Ferramentas

CJIS Training

Descrição da oferta de emprego

The City Clerk serves as the official custodian of City records, performs all other city functions, provides highly accountable, confidential, administrative support to the City Manager, and works with considerable independence and initiative. Work is performed under the general supervision of the City Manager. This position exhibits professionalism in communicating on behalf of the City Manager with internal and external entities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Records ordinances, resolutions, contracts and deeds. Administers oaths, accepts affidavits and maintains municipal deeds, leases, agreements, and other records as required. Acts as the custodian of the official seal of the city.
• Attends all meetings and workshops with the City Council. Performs roll call votes for City Council, and records all motions, votes, and actions. Oversees or performs an accurate recording and transcription of the proceedings, preparation of the minutes, and recording, indexing and filing for the public record, distributes information as required.
• Reviews completed minutes of each meeting for errors and confirmation of City actions prior to submission for approval
• Attends all meetings of City Advisory Boards (i.e., CRA and Planning and Zoning) and is responsible to perform all roll call votes for the Boards, records all motions, votes, and actions. Oversees or performs an accurate recording and transcription of the proceedings, preparation of the minutes, and recording, indexing, and filing for the public record, distributes information as required. Reviews completed minutes of each meeting for errors.
• Manages the production and distribution of City Council meeting agendas, minutes, and packets. Reviews agenda items to ensure accuracy, clarity, and format consistency
• Manages the production and distribution of CRA Advisory Board agendas, minutes, and packets. Reviews agenda items to ensure accuracy, clarity, and format consistency
• Seals and attests by signature to ordinances, resolutions, contracts, easements, deeds, bonds or other documents requiring city certification; checks for accuracy of documents approved by the City Council; catalogs and files all city records
• Acts as the City’s public records custodian; maintains public records utilizing both physical and electronic records management systems; oversees storage and disposition of all city records; and processes public records requests in accordance with federal and state laws
• Acts as liaison with the Central Florida Regional Planning Council and Grant Administrators
• Conducts municipal elections and coordinates the official reporting of such elections, working closely with the Highlands County Supervisor of Elections. Prepares for legal advertisements and dates of advertising
• Prepares and transmits legal notices to the local newspaper and verifies that each has been printed correctly and published on the proper dates.
• Assists the City Manager with follow-up assignments from City Council meetings
• Assists in the management and administration of the City’s website, including updating with current content and required notices
• Ensures the timely posting of materials related to City Council meetings on the City’s website and bulletin boards
• Facilitates the nomination and appointment process for all City Advisory Boards, including monitoring compliance with residency requirements and financial disclosures as appropriate.
• Responds to inquiries from the general public
• Attends professional conferences, seminars, and workshops in order to maintain and enhance professional and technical knowledge
• Promotes positive customer service environment internally and externally
• Administers oaths of office to public officials
• Performs other duties assigned by the City Manager

QUALIFICATIONS AND REQUIREMENTS:

• A Certified Municipal Clerk designation is strongly preferred. Candidates without the CMC certification must be able to obtain the designation within a reasonable amount of time
• A minimum of three years’ experience working in a municipal clerk office is required. An equivalent combination of education, training and/or experience may be considered.
• Criminal Justice Information Services (CJIS) Security and Privacy Training is required as part of the background check process

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations
• Ability to write press releases, reports, business correspondence, and procedure manuals
• Ability to effectively utilize a wide variety of reference material, present information, and respond to questions from City Council, managers, customers, and the general public and to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations
• Ability to calculate, compute, summarize and/or tabulate data and/or information which includes the ability to perform subsequent actions in relation to these computational operations
• Ability to apply common sense understanding, apply principles of rational systems, and carry out instructions furnished in written, oral, or diagram form
• Skilled to deal with problems involving several concrete variables; and exercise independent judgment concerning choices of action. Also needs to be decisive and creative in situations involving evaluating information against measurable or verifiable results
• Knowledge of Community Redevelopment Agency (CRA) and Grants is highly desirable

EDUCATION:

• Bachelor's degree in public administration or records management from a regionally accredited college or university is preferred

ENVIRONMENTAL REQUIREMENTS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Duties performed are within an indoor environment or setting.

BENEFITS:

The City offers a wide range of benefits to its employees to include vacation, sick, and holiday time off, health, dental, vision, life insurance, supplemental benefits, employee assistance program, retirement in the Florida Retirement System (FRS) as well as Nationwide Pre and Post Tax retirement options. Please contact Human Resources at 1-863-452-4406 if you have any questions about the carriers and cost.

EMERGENCY RESPONSE STATUS:

As a condition of employment, City of Avon Park employees will be required to work as directed during an undeclared and/or a declared emergency.All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

ADDITIONAL INFORMATION:

The City of Avon Park is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ethnicity, disability, genetic information, marital status, or status as a protected veteran. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact Human Resources (863‑452‑4406). Notification must be made in advance to allow sufficient time to determine if reasonable accommodation can be provided. Preference will be given to preference‑eligible veterans in accordance with applicable law. Equal Employment Opportunity (EEO)/Disabled/Veteran.

The City of Avon Park is a drug‑free workplace. This position is subject to pre‑employment drug testing. All City of Avon Park positions are subject to reasonable suspicion drug testing. As a condition of employment, you will be required to pass the pre‑employment drug test in accordance with Florida Statute 440.102.