Finance Manager

Cities, Inc.; Avon Park (FL); On-site; USD 70,000 - 110,000; Full time

Job summary

City of Avon Park seeks a Finance Manager to supervise the Finance Specialists and oversee day-to-day financial operations including accounts payable, payroll, tax deposits, and benefits, plus utility billing supervision.

The role supports budgeting, financial reporting, and internal control processes in a municipal setting, requiring strong GASB/GAAP knowledge and communication skills.

Qualifications

• Bachelor’s degree in accounting or finance; substitution for two years of experience allowed.
• Minimum four (4) years of progressively responsible and professional governmental accounting experience.
• Knowledge of Government Accounting Standards Board (GASB) requirements and Generally Accepted Auditing Principles (GAAP) related to municipal finance administration and development.
• Proficient in word processing, spreadsheet, database, and presentation software.
• Ability to communicate effectively both orally and in writing.
• Knowledge and experience in working within the guidelines of the State’s Sunshine laws.
• Ability to analyze, interpret and quickly act upon data related to the City’s finances.
• Ability to evaluate complex financial and operational management issues and develop solutions.
• Ability to prepare clear and comprehensive fiscal, financial, and budget analysis and reports.
• Ability to establish and maintain effective working relationships.
• Ability to interact effectively with various levels of constituents including elected officials, citizens, business interests, other government officials and staff on a variety of topics.

Responsibilities

• Directs and manages the Finance Specialists by providing oversight into the day-to-day financial operations to include, but not limited to, the City’s Accounts Payable procedures, Payroll Entry, Tax Deposits and Benefits.
• Directs and manages the Utility Billing Supervisor by providing oversight for the Utility Billing Department to include, but not limited to, billing and collection of water, sewer, and garbage revenues.
• Assists the Finance Director with managing, supervising, and coordinating the activities and operations of the City’s financial activities.
• Reviews all accounting functions in the Government Accounting System: accounts payable, accounts receivable, payroll, cash receipts, business tax, community development, fixed assets, investment, and debt.
• Reviews interim reports, performs reconciliations, prepares, and processes month-end reports, journal entries, and works with auditors.
• Participates in the development and administration of the City’s annual operating budget and Capital Improvement Plan.
• Conducts financial research and analysis and coordinates activities relating to the City’s budget process, including managing, and coordinating all aspects of the budget process.
• Administer and monitor approved budget allocations, revenues, and expenditures; prepare periodic reports, and recommend budget adjustments, as necessary.
• Review and analyze departmental budget requests and make recommendations for approval or modification.
• Assists the Finance Director in the preparation of the City’s Annual Operations & Capital Improvement Plan budget documents.
• Perform financial analysis and research, prepare reports, and make recommendations based on findings.
• Assist with the preparation of staff reports and resolutions for presentation to the City Council
• Assist with analyzing and projecting the City’s cash flow needs and assist with determining strategies to maintain sufficient bank funds to assure City payment of expenditures while maximizing interest earnings.
• Coordinate and oversee the City’s daily banking activities, including the receipt and recording of payments, and the allocation of charges throughout the city.
• Assist with identifying discrepancies, reconciliation and preparing adjustments on financial reports and documents.
• Assist in the development, implementation, and monitoring of internal control processes and procedures.
• Performs other related duties as directed.

Skills

GASB

GAAP

Office software

Communication

Sunshine laws

Data analysis

Budget analysis

Financial reporting

Relationship building

Interagency coordination

Education

Bachelor’s degree in accounting or finance

Job description

NATURE OF WORK:

Under the general supervision of the Finance Director, the Finance Manager assists the Finance Director by managing and directing the finance operations for the city, the Utility Billing Supervisor and Finance Specialists.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Directs and manages the Finance Specialists by providing oversight into the day-to-day financial operations to include, but not limited to, the City’s Accounts Payable procedures, Payroll Entry, Tax Deposits and Benefits
• Directs and manages the Utility Billing Supervisor by providing oversight for the Utility Billing Department to include, but not limited to, billing and collection of water, sewer, and garbage revenues.
• Assists the Finance Director with managing, supervising, and coordinating the activities and operations of the City’s financial activities.
• Reviews all accounting functions in the Government Accounting System: accounts payable, accounts receivable, payroll, cash receipts, business tax, community development, fixed assets, investment, and debt.
• Reviews interim reports, performs reconciliations, prepares, and processes month-end reports, journal entries, and works with auditors.
• Participates in the development and administration of the City’s annual operating budget and Capital Improvement Plan.
• Conducts financial research and analysis and coordinates activities relating to the City’s budget process, including managing, and coordinating all aspects of the budget process.
• Administer and monitor approved budget allocations, revenues, and expenditures; prepare periodic reports, and recommend budget adjustments, as necessary.
• Review and analyze departmental budget requests and make recommendations for approval or modification.
• Assists the Finance Director in the preparation of the City’s Annual Operations & Maintenance and Capital Improvement Plan budget documents.
• Perform financial analysis and research, prepare reports, and make recommendations based on findings.
• Assist with the preparation of staff reports and resolutions for presentation to the City Council
• Assist with analyzing and projecting the City’s cash flow needs and assist with determining strategies to maintain sufficient bank funds to assure City payment of expenditures while maximizing interest earnings.
• Coordinate and oversee the City’s daily banking activities, including the receipt and recording of payments, and the allocation of charges throughout the city.
• Assist with identifying discrepancies, reconciliation and preparing adjustments on financial reports and documents.
• Assist in the development, implementation, and monitoring of internal control processes and procedures.
• Performs other related duties as directed.

QUALIFICATIONS AND REQUIREMENTS:

• A minimum of four (4) years of progressively responsible and professional governmental accounting experience.

OTHER KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Government Accounting Standards Board (GASB) requirements and Generally Accepted Auditing Principles (GAAP) related to municipal finance administration and development.
• Proficient in the use of word processing, spreadsheet, database, and presentation software.
• Ability to communicate effectively both orally and in writing.
• Knowledge and experience in working within the guidelines of the State’s Sunshine laws.
• Ability to analyze, interpret and quickly act upon data related to the City’s finances.
• Ability to evaluate complex financial and operational management issues and develop solutions.
• Ability to prepare clear and comprehensive fiscal, financial, and budget analysis and reports.
• Ability to establish and maintain effective working relationships.
• Ability to interact effectively with various levels of constituents including elected officials, citizens, business interests, other government officials and staff on a variety of topics.

EDUCATION:

• Bachelor’s degree in accounting or finance or a closely related major may be substituted for two (2) years of experience.

PHYSICAL DEMANDS:

• Works primarily in an indoor office environment and travels outside of the office to attend meetings.
• Works at a desk for extended periods of time, with the ability to move about at will.
• When preparing reports, the Finance Manager makes repetitive arm/hand movements to enter data and information into a computer using a keyboard; the incumbent makes similar movements when making computations using a calculator.

BENEFITS:

The City offers a wide range of benefits to its employees to include vacation, sick, and holiday time off, health, dental, vision, life insurance, supplemental benefits, employee assistance program, retirement in the Florida Retirement System (FRS) as well as Nationwide Pre and Post Tax retirement options.Please contact Human Resources at 1-863-452-4406 if you have any questions about the carriers and cost.

EMERGENCY RESPONSE STATUS:

As a condition of employment, City of Avon Park employees will be required to work as directed during an undeclared and/or a declared emergency.All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

ADDITIONAL INFORMATION:

The City of Avon Park is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ethnicity, disability, genetic information, marital status, or status as a protected veteran. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact Human Resources (863-452-4406). Notification must be made in advance to allow sufficient time to determine if reasonable accommodation can be provided. Preference will be given to preference-eligible veterans in accordance with applicable law. Equal Employment Opportunity (EEO)/Disabled/Veteran.

The City of Avon Park is a drug-free workplace.This position is subject to pre-employment drug testing.All City of Avon Park positions are subject to reasonable suspicion drug testing. As a condition of employment, you will be required to pass the pre-employment drug test in accordance with Florida Statute 440.102.