Church Office Operations & Communications Lead

First Baptist Church of Chesterfield; Chesterfield (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

First Baptist Church of Chesterfield is seeking a Church Office Administrator to provide leadership and organization for the church office, ensuring smooth day-to-day operations and a welcoming environment for members, vendors, and visitors.

You will manage scheduling, correspondence, databases, and events, support the Senior Pastor, maintain records (membership, attendance, giving, baptisms, weddings, funerals) including REALM duties, and safeguard data privacy.

Qualifications

• Demonstrated exceptional communication with church leadership, staff, members and visitors.
• Builds cooperative relationships to meet church objectives.
• Uses data and reasoning to identify strengths/weaknesses of solutions and approaches.
• Plans and prioritizes work to meet organizational goals.

Responsibilities

• Provide administrative support to the Senior Pastor.
• Oversee the daily operations of the church office, including scheduling, correspondence, and supply management.
• Maintain accurate church records – document retention (membership, attendance, giving, baptisms, weddings, funerals, etc.), including REALM administrative duties (church management system database) including system access, event registration, etc.
• Manage and maintain church office systems, databases and files.
• Prepare and distribute inner office communication.
• Coordinate facility use and scheduling for church services and events, ministry events and community events.
• Safety use AI technologies to draft routine correspondence, meeting summaries, agendas, reports, presentations, and internal communications while ensuring accuracy and appropriate human review.
• Analyze administrative data and generate insights to support decision-making, resource planning, and operational effectiveness.
• Identify opportunities to automate repetitive office processes and recommend technology solutions that enhance employee experience and operational efficiency.
• Maintain compliance with organizational policies regarding data privacy, confidentiality, information security, and the ethical use of AI technologies.
• Serve as the first point of contact for visitors, members, and callers – offering a warm, welcoming presence.
• Coordinate communication between pastoral staff, ministry leaders, and congregation.
• Support pastoral staff and ministry leaders with administrative and logistical needs
• Assist in planning and logistics for church events, meetings, and services.
• Serve as point of contact for building use requests and coordination with external groups.

Skills

Communication skills

Interpersonal relationships

Critical thinking

Planning and prioritization

Job description

First Baptist Church of Chesterfield is seeking a Church Office Administrator to provide leadership and organization for the church office, ensuring smooth day-to-day operations and a welcoming environment for members, vendors, and visitors.

You will manage scheduling, correspondence, databases, and events, support the Senior Pastor, maintain records (membership, attendance, giving, baptisms, weddings, funerals) including REALM duties, and safeguard data privacy.