Church Administrator

River Hills United Methodist Church; Minnesota; On-site; USD 23,000 - 31,000; Part time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Discounted childcare tuition

Job summary

River Hills United Methodist Church in Minnesota is seeking a part-time Church Administrator to support facility operations, finance, scheduling, and communication. This role is the operational hub of the church staff, coordinating with trustees, volunteers, and the bookkeeper to keep the church running smoothly.

The ideal candidate will handle administrative tasks, manage vendor contracts, maintain filing systems, and help ensure accurate payroll and reporting while upholding the church’s

Responsibilities

• Oversee facility use and upkeep in coordination with the Board of Trustees, church staff, and volunteers.
• Coordinate vendor contracts for services (maintenance, phone, internet) and repairs.
• Maintain proper filing systems according to conference retention policy.
• Interface with Bookkeeper and payroll to ensure timely payments and reporting.
• Prepare budget recommendations for office/administrative items and monitor spending.

Job description

Job Description

POSITION DESCRIPTION

Position: Church Administrator

Details: Part-time; Hourly Monday through Friday; Salary range $18-20/hr for 25-30 hrs/week

Benefits: Paid vacation, holidays, and sick leave. Discounted childcare tuition at River Hills UMC Early Childcare Center.

Date last revised: August 4, 2026

At River Hills UMC, we will strive to be a place where all are invited to “Come as you are; Serve together faithfully; Live into God’s inclusive love. We do this by creating opportunities for people to be engaged in the ministry of the church, invite them to explore what ministry means for them personally, equip them to follow their calling, and send them out into the world to find opportunities to be in ministry. We welcome all of God’s children and celebrate diversity that comes in our creation. We seek to faithfully live into the motto of an inclusive church by being a place of truly “Open Hearts. Open Minds. Open Doors.” Please refer to the River Hills Statement of Inclusion for any clarification that may be needed.

Church Administration is an important ministry for the smooth operation of the organization. The Church Administrator often interacts directly with the congregation and the community and therefore becomes the face and voice of the church. Whether it is a community member desperately looking for a church to hold the funeral of a loved one, or a member who is struggling to understand their giving statement, the Church Administrator is an integral part of the ministry team. An effective Church Administrator is the operational hub of the church staff. They also contribute to the accountability, integrity, and reliability of the organization. We want River Hills UMC to be a place where members of the congregation and community can connect with the church confidently and confidentially in all matters.

Accountability

• Reports to the Lead Pastor
• Interacts with all Committee Chairs when it comes to administrative functions of the church (facility, finance, scheduling, and reporting)
• Works with volunteers and Church/ECC staff on all administrative matters
• Access to the Staff Parish Relations Committee (i.e., human resources) for discussing concerns relating to the position and its dynamics

Ministry

First and foremost, we are in the business of being in ministry. We are in ministry with those with whom we work and with those who turn to us for inspiration, comfort, and leadership. Sometimes it is mundane and methodical. Other times it is impactful and monumental. When it doesn’t feel like ministry anymore, it’s time to move on or re-evaluate the things we are doing.

Major Position Responsibilities

Facility/Operations

• Oversee and coordinate the use, care, and upkeep of the River Hills UMC facility through collaboration with the Board of Trustees, Church Staff, and volunteers.
• This includes the scheduling of facility use, contracting custodial care, and negotiating/managing contracts with vendors for services (phone, internet, maintenance, etc.) and repairs (plumbing, electrician, etc.)
• Assure office equipment (copiers, phones, internet, etc.) is functioning properly and office supplies are on hand to support the work of Church Staff and volunteers
• Maintain proper filing systems in accordance with conference retention policy.

Finance

• Interface with the Bookkeeper by preparing bills for payment, producing check requests, and assuring timely communication for payroll.
• Manage financial contributions and prepare quarterly giving statements
• Submit budget recommendations for office/administrative line items
• Ensure that checks and balances are adhered to for financial accountability within the organization
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