Childcare Subsidy Program Coordinator

Portland State University; Portland (OR); On-site; USD 27,000 - 31,000; Part time

Benefits offered by this job

Healthcare

Retirement plan

Vacation package

Tuition reductions

Job summary

Portland State University is Oregon’s premier public research university located in downtown Portland. The Childcare Subsidy Program Coordinator will oversee all aspects of the Childcare Subsidy Program, including eligibility, invoicing, and outreach to students with children.

This 0.5 FTE role requires strong Excel and communication skills, and experience in clerical work. PSU offers comprehensive health coverage, a generous retirement and vacation package, and tuition assistance at Oregon

Qualifications

• Two years of general clerical experience, including typing or word processing.
• An Associate’s degree in Office Occupations or Office Technology.
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
• Note: College courses in Office Occupations or Office Technology substitute for the required experience on a year-for-year basis.

Responsibilities

• Collecting and reviewing applications
• Determining student eligibility based on financial analysis
• Approving invoices and payments to students
• Providing programmatic information to students with children
• Managing questions and concerns via phone and email
• Tracking and forecasting spending
• Managing partnerships with external care providers
• Documenting policies and procedures related to program
• Reviewing and adjusting financial aid records to accommodate childcare payments
• Coordinating outreach and communication to build campus awareness of the program and encourage fund utilization
• Manage correspondence with applicants and program partners in a timely, professional, and responsive manner

Skills

Word processing

Excel

Verbal communication

Written communication

Education

Associate degree in Office Occupations or Office Technology

Certificate in Office Occupations or Office Technology

Tools

Microsoft Office Suite

Job description

Equal Opportunity Employer/Veterans/Disabled

Portland State University

Position Details

• Proposed Start Date: 12/01/2026
• Classification Title: Office Specialist 2
• Working Title: Childcare Subsidy Program Coordinator
• Department: 331241 - FAO Financial Aid
• Position Number: D92884
• Representation: OP - SEIU/OPEU Local 503
• Position FTE: 0.5

Position Summary

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands‑on learning experiences with hundreds of community partners.

More than 22,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‑lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Resource Center for Students with Children strives to support students with children in achieving life balance that helps them stay the course to successful completion of their academic goals. RCSC also works to advocate for changes at PSU that make the university as a whole more friendly and accessible for students with children.

The Childcare Subsidy Program Coordinator oversees all aspects of the Childcare Subsidy Program, including:

• Collecting and reviewing applications
• Determining student eligibility based on financial analysis
• Approving invoices and payments to students
• Providing programmatic information to students with children
• Managing questions and concerns via phone and email
• Tracking and forecasting spending
• Managing partnerships with external care providers
• Documenting policies and procedures related to program
• Reviewing and adjusting financial aid records to accommodate childcare payments
• Coordinating outreach and communication to build campus awareness of the program and encourage fund utilization
• Manage correspondence with applicants and program partners in a timely, professional, and responsive manner

Minimum Qualifications from Classification

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR

An Associate’s degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Additional Minimum Qualifications for this Position

• Demonstrated ability with word processing and spreadsheet software tools (Microsoft Office).
• Proficient in Excel.
• Strong professional verbal and written communication skills

Preferred Qualifications

• Experience working in higher education and/or working with nontraditional student populations.
• Proficient bookkeeping skills.
• Excellent communications skills, both verbal and written.
• Team player who enjoys working together with coworkers toward a common goal.
• Ability to prioritize and multitask to meet goals and deadlines.
• Strong organizational skills.
• Enjoys working in an environment that is family-friendly, where children often are present and their needs are prioritized.
• Ability to remain calm in a fast‑paced environment and work well with a diverse clientele.
• Self‑directed, proactive and demonstrated ability to initiate activities.
• Spanish bilingual
• Financial aid experience

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long‑term sustainability goals.

Work Days/Hours

8 AM to 5 PM, Monday through Friday, occasional evenings.

Total Compensation Range & Benefits Statement

The starting annual salary rate for this position will be between $19.94 and $22.57/hr. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities

Equal employment opportunity, including veterans and individuals with disabilities.