Childcare Subsidy Program Coordinator

Career Center at Portland State University

Portland (OR)

On-site

USD 27,000 - 31,000

Part time

9 days ago

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

Portland State University, located in Portland, Oregon, invites applications for a Part-Time Childcare Subsidy Program Coordinator to support students with children through the Resource Center for Students with Children. The role focuses on administering the subsidy program, reviewing eligibility, and managing payments.

The position offers a 0.5 FTE workload with standard campus hours and a competitive benefits package.

Qualifications

Two years of general clerical experience required, including typing or word processing.
Associate’s degree in Office Occupations or Office Technology OR a certificate with one year of clerical experience may substitute.
College courses in Office Occupations/Office Technology may substitute for experience.

Responsibilities

Oversee all aspects of the Childcare Subsidy Program.
Collect and review applications.
Determine student eligibility based on financial analysis.
Approve invoices and payments to students.
Provide programmatic information to students with children.
Coordinate outreach and communication to build campus awareness.
Manage correspondence with applicants and program partners in a timely, professional manner.

Skills

Word processing

Spreadsheet software

Microsoft Office

Strong communication

Education

Associate's degree in Office Occupations/Office Technology

Certificate in Office Occupations/Office Technology

Tools

Excel

Microsoft Office

Job description

Position Announcement

Proposed Start Date 12/01/2026

Classification Title Office Specialist 2

Working Title Childcare Subsidy Program Coordinator

Department 331241 - FAO

Financial Aid Position Number D92884

Representation OP - SEIU/OPEU Local 503

Position FTE 0.5

End date, if applicable

Position Details

Position Summary

Brief Description of PSU/School/Dept

Position Summary

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 22,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree‐lined Park Blocks to the bustling Urban Plaza and state‑of‑the‑art science labs. We are proud of our world‑class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation

The Resource Center for Students with Children strives to support students with children in achieving life balance that helps them stay the course to successful completion of their academic goals. RCSC also works to advocate for changes at PSU that make the university as a whole more friendly and accessible for students with children.

The Childcare Subsidy Program Coordinator oversees all aspects of the Childcare Subsidy Program, including:

Collecting and reviewing applications
Determining student eligibility based on financial analysis
Approving invoices and payments to students
Providing programmatic information to students with children
Managing questions and concerns via phone and email
Tracking and forecasting spending
Managing partnerships with external care providers
Documenting policies and procedures related to program
Reviewing and adjusting financial aid records to accommodate childcare payments
Coordinating outreach and communication to build campus awareness of the program and encourage fund utilization
Manage correspondence with applicants and program partners in a timely, professional, and responsive manner

Minimum Qualifications from Classification

Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR

An Associate’s degree in Office Occupations or Office Technology; OR

Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience.

Note College courses in Office Occupations or Office Technology will substitute for the required experience on a year‑for‑year basis.

Additional Minimum Qualifications For This Position

Demonstrated ability with word processing and spreadsheet software tools (Microsoft Office).
Proficient in Excel.
Strong professional verbal and written communication skills

Preferred Qualifications

Experience working in higher education and/or working with nontraditional student populations.
Proficient bookkeeping skills.
Excellent communications skills, both verbal and written.
Team player who enjoys working together with coworkers toward a common goal.
Ability to prioritize and multitask to meet goals and deadlines.
Strong organizational skills.
Enjoys working in an environment that is family‑friendly, where children often are present and their needs are prioritized.
Ability to remain calm in a fast‑paced environment and work well with a diverse clientele.
Self‑directed, proactive and demonstrated ability to initiate activities.
Spanish bilingual
Financial aid experience

Key Cultural Competencies

Creates an environment that acknowledges, encourages and celebrates differences.
Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long‑term sustainability goals.

Work Days/Hours

8 AM to 5 PM, Monday through Friday, occasional evenings.

Total Compensation Range & Benefits Statement

The starting annual salary rate for this position will be between $19.94 and $22.57/hr. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities

Background Check Required

Yes

Search Details

Posting Close Date Application screening begins 10/30/2026

Supplemental Questions

* How did you first find out about this position?
- PSU Website
- Indeed.com
- HERCJobs
- Urban League of Portland
- Hispanic Metropolitan Chamber
- Oregon Employment Department
- Social Media
- Person Referral
- Career Builder
- Glass Door
- Other - Please describe in the next Question
If you selected Other, please describe. (Open Ended Question)

Applicant Documents

Required Documents