Child Care Administrator

Acquire4Hire; Danbury (CT); On-site; USD 70,000 - 100,000; Full time

Job summary

Acquire4Hire LLC seeks an experienced Child Care Administrator to oversee the daily operations of a Connecticut early childhood education center. You will lead administrative functions, ensure licensing compliance, and support accreditation efforts.

You will supervise staff, manage enrollment and tuition processes, and maintain enrollments, attendance, and records. The role requires strong organization, communication skills, and familiarity with CT licensing standards and ESCT programs.

Qualifications

• Minimum 3 years of experience in childcare administration or early childhood education.
• Knowledge of Connecticut OEC licensing regulations.
• Familiarity with NAEYC accreditation and Early Start CT preferred.
• Strong computer, recordkeeping, and communication skills.
• Experience supervising staff and managing parent relationships.
• Experience with childcare management software preferred.

Responsibilities

• Oversee daily center operations and administrative activities.
• Maintain enrollment, attendance, and student records.
• Manage parent communications, inquiries, and enrollment processes.
• Monitor tuition payments, billing, and outstanding balances.
• Coordinate staff schedules and maintain appropriate classroom ratios.
• Assist with hiring, onboarding, and employee documentation.
• Ensure licensing compliance and support accreditation readiness.
• Prepare monthly enrollment, staffing, and financial reports.
• Support grant reporting and funding compliance.

Skills

Leadership

Organizational skills

Communication

CT licensing knowledge

NAEYC accreditation knowledge

Early Start CT (ESCT) familiarity

Staff supervision

Budget management

Childcare administration experience

Education

Child Development or related field

Business Administration or related

Tools

Childcare management software

Office software

Enrollment management tools

Job description

About This Role

Position Summary

We are seeking an experienced, organized, and motivated Child Care Administrator to oversee the daily administrative and operational functions of our early childhood education center. The ideal candidate will have strong leadership, communication, and organizational skills, with experience in Connecticut childcare licensing requirements, NAEYC accreditation standards, and Early Start CT (ESCT) programs.

What You'll Do

Center Operations & Administration

• Oversee daily center operations and administrative activities.
• Maintain accurate enrollment, attendance, and student records.
• Manage parent communications, inquiries, and enrollment processes.
• Monitor tuition payments, billing, and outstanding balances.
• Coordinate staff schedules and maintain appropriate classroom ratios.
• Assist with hiring, onboarding, and employee documentation.

Licensing, Compliance & Accreditation

• Ensure compliance with Connecticut Office of Early Childhood (OEC) licensing regulations.
• Maintain documentation required for inspections and licensing reviews.
• Support NAEYC accreditation and continuous quality improvement.
• Oversee Early Start CT (ESCT) documentation, reporting, and program compliance.
• Monitor staff training, professional development, and certification requirements.
• Maintain compliance with health, safety, and emergency preparedness policies.

Staff Management & Leadership

• Supervise and support administrative and teaching staff.
• Monitor employee attendance, performance, and professionalism.
• Conduct staff meetings and assist with performance evaluations.
• Address daily operational challenges and staffing concerns.
• Promote a positive, professional workplace environment.

Enrollment & Financial Management

• Develop strategies to increase enrollment and improve family retention.
• Monitor classroom capacity and enrollment targets.
• Assist with budget management and operational expenses.
• Prepare monthly enrollment, staffing, and financial reports.
• Support grant reporting and funding compliance.

Minimum Qualifications

• Minimum 3 years of experience in childcare administration, management, or early childhood education.
• Knowledge of Connecticut OEC licensing regulations.
• Familiarity with NAEYC accreditation and Early Start CT preferred.
• Strong computer, recordkeeping, and communication skills.
• Experience supervising staff and managing parent relationships.
• Ability to handle confidential information professionally.
• Experience with childcare management software preferred.

Child Development, Business Administration, or a related field preferred.

Requirements

Performance Expectations

Area

Performance Goal

Licensing compliance

Maintain full compliance

Enrollment

Meet monthly enrollment targets

Staff management

Maintain appropriate staffing and ratios

Parent satisfaction

Address concerns promptly

NAEYC

Maintain accreditation readiness

ESCT

Complete accurate, timely reporting

Financial oversight

Monitor tuition collections and expenses