Child Care Administrator

Little People Learning Center; Danbury (CT); On-site; USD 65,000 - 90,000; Full time

Job summary

Little People Learning Center in Danbury, CT seeks an experienced Child Care Administrator to oversee daily administrative and operational functions of the early childhood center. You will lead center operations, manage records, and coordinate enrollment, billing, and parent communications.

The role emphasizes licensing compliance with Connecticut OEC, support for NAEYC accreditation and ESCT, staff supervision, training, and timely reporting of enrollment and finances.

Qualifications

• Minimum 3 years of experience in childcare administration, management, or early childhood education.
• Knowledge of Connecticut OEC licensing regulations.
• Familiarity with NAEYC accreditation and Early Start CT preferred.
• Strong computer, recordkeeping, and communication skills.
• Experience supervising staff and managing parent relationships.
• Ability to handle confidential information professionally.
• Experience with childcare management software preferred.
• Child Development, Business Administration, or a related field preferred.

Responsibilities

• Oversee daily center operations and administrative activities.
• Maintain enrollment, attendance, and student records.
• Manage parent communications, inquiries, and enrollment processes.
• Monitor tuition payments, billing, and outstanding balances.
• Coordinate staff schedules and classroom ratios.
• Assist with hiring, onboarding, and employee documentation.
• Ensure compliance with licensing regulations and accreditation readiness.
• Prepare monthly enrollment, staffing, and financial reports.
• Support grant reporting and funding compliance.
• Promote a positive, professional workplace environment.

Skills

Leadership

Communication

Organization

Staff supervision

Budget management

Confidentiality

Parent relations

Computer skills

Education

Child Development or Business Administration

Tools

Childcare management software

Job description

We are seeking an experienced, organized, and motivated Child Care Administrator to oversee the daily administrative and operational functions of our early childhood education center.

The ideal candidate will have strong leadership, communication, and organizational skills, with experience in Connecticut childcare licensing requirements, NAEYC accreditation standards, and Early Start CT (ESCT) programs.

What You'll Do

Key Responsibilities

Center Operations & Administration

• Oversee daily center operations and administrative activities.
• Maintain accurate enrollment, attendance, and student records.
• Manage parent communications, inquiries, and enrollment processes.
• Monitor tuition payments, billing, and outstanding balances.
• Coordinate staff schedules and maintain appropriate classroom ratios.
• Assist with hiring, onboarding, and employee documentation.

Licensing, Compliance & Accreditation

• Ensure compliance with Connecticut Office of Early Childhood (OEC) licensing regulations.
• Maintain documentation required for inspections and licensing reviews.
• Support NAEYC accreditation and continuous quality improvement.
• Oversee Early Start CT (ESCT) documentation, reporting, and program compliance.
• Monitor staff training, professional development, and certification requirements.
• Maintain compliance with health, safety, and emergency preparedness policies.
• Supervise and support administrative and teaching staff.
• Monitor employee attendance, performance, and professionalism.
• Conduct staff meetings and assist with performance evaluations.
• Address daily operational challenges and staffing concerns.
• Promote a positive, professional workplace environment.
• Develop strategies to increase enrollment and improve family retention.
• Monitor classroom capacity and enrollment targets.
• Assist with budget management and operational expenses.
• Prepare monthly enrollment, staffing, and financial reports.
• Support grant reporting and funding compliance.

Minimum Qualifications

• Minimum 3 years of experience in childcare administration, management, or early childhood education.
• Knowledge of Connecticut OEC licensing regulations.
• Familiarity with NAEYC accreditation and Early Start CT preferred.
• Strong computer, recordkeeping, and communication skills.
• Experience supervising staff and managing parent relationships.
• Ability to handle confidential information professionally.
• Experience with childcare management software preferred.

Child Development, Business Administration, or a related field preferred.

Requirements

Performance Expectations

The Administrator will be evaluated on:

Area

Performance Goal

Licensing compliance

Maintain full compliance

Meet monthly enrollment targets

Staff management

Maintain appropriate staffing and ratios

Parent satisfaction

Address concerns promptly

NAEYC

Maintain accreditation readiness

ESCT

Complete accurate, timely reporting

Monitor tuition collections and expenses