Chief of Staff

dentsu; New York (NY); On-site; USD 164,000 - 219,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

Life insurance

Disability insurance

401k

Flexible paid time off

15+ paid holidays

Job summary

Dentsu is seeking a seasoned executive coordinator in New York to act as a trusted advisor to the CEO and senior leadership. You will drive day-to-day governance, project management, and cross-functional coordination across the business, ensuring timely decision-making and alignment with strategic initiatives.

You will partner with Finance, Legal, Operations and HR to optimize processes, manage risks, and deliver high-impact business outcomes while maintaining strong stakeholder relationships

Qualifications

• 5+ years in a business management or executive role.
• Experience directing multiple teams/departments.
• Strong oral and written communication skills.

Responsibilities

• Facilitate time management, prioritization, and agenda prep for executive items.
• Prepare meetings, agendas, and follow-ups to maximize leadership productivity.
• Liaise between CEO, executives, clients, and stakeholders for timely decisions.

Skills

Executive support

Time management

Project coordination

Stakeholder management

Communication

Job description

Job Description

Dentsu is the network designed for what’s next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Taking a people-centered approach to business transformation, we use insights to connect brand, content, commerce, and experience, underpinned by modern creativity.

Dentsu is the network designed for what’s next, helping clients predict and plan for disruptive future opportunities and create new paths to growth in the sustainable economy. Taking a people-centered approach to business transformation, we use insights to connect brand, content, commerce, and experience, underpinned by modern creativity. The purpose of this role is to be the right-hand person and trusted, strategic advisor for the CEO or Executive Leader. They are a problem solver who will create and lead the day to day governance, project management and coordination across all aspects of their respective business.

Key Responsibilities

• Facilitate all aspects of time management, prioritization, and preparation of executive action items and agenda including post-meeting follow-ups.
• Meeting preparation and follow up: reviewing upcoming meetings to ensure the leader has all the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
• Acts as the liaison between CEO and other executives, clients, and stakeholders to ensure consistent communication and ensuring involvement or decision-making at the proper time.
• Provide exceptional project management for functional and cross-functional teams. Organize and prepare materials and presentations for internal and external meetings.
• Build and maintain relationships with stakeholders who have accountability for program or initiative execution.
• Ensure cross-functional teams work collaboratively and effectively.
• Ensure effective and consistent communication at all levels that give clear view of progress of the project.
• Proactively manage changes in project scope, identifies and manages project risks and elevate as needed for resolution.
• Research, benchmark, analyze data, and make recommendations as needed.
• Drafts communications emails, presentations, and other correspondence on behalf of the CEO.
• Oversee strategic business initiatives from development through successful execution under the guidance of senior leadership
• Orchestrate CEO / senior leadership involvement for effective decision making, delegating effectively where necessary
• Contribute to the dentsu-wide strategy by anticipating future disruptive Market forces and opportunities, by working closely with the four regions and leveraging dentsu global executive where opportune, always considering how to deliver long-term client, shareholder and societal value.
• Input into and influence CEO’s client engagement/touchpoints against relationship maps and growth plans
• Develop a succinct singular company report based on inputs from across the business.
• Partner with the business to play an active role in the coordination of communications necessary for key business events - promote communication and active liaising between executives and senior leaders.
• Improve current processes and coordinate organizational procedures for optimized efficiency and productivity.
• Work closely with colleagues within the businesses and the functions (Finance, Legal, Operations, Technology and HR) to understand the implications and impacts of the business transformation to ensure they are effectively managed.

Qualifications

• 5+ years of experience working in a business management or executive role
• Experience in organization and directing multiple teams/departments
• Experience in planning and leading strategic initiatives
• Must have demonstrated expertise in oral and written communication skills
• Strong time management skills with ability to multitask & prioritize effectively
• Excellent interpersonal skills
• Excellent analytical, problem resolution and decision-making skills
• Strong collaboration skills with an ability to work effectively both independently and as part of a team
• Experience working in a fast-paced environment with frequent deadlines; high energy, self-motivated and proactive
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint

Benefits available with this position include:

• Medical, vision, and dental insurance,
• Life insurance,
• Short-term and long-term disability insurance,
• 401k,
• Flexible paid time off,
• At least 15 paid holidays per year,
• Paid sick and safe leave,
• Paid parental leave.

The annual base salary range for this position is $164,450-$219,075. Placement within the salary range is based on a variety of factors, including relevant experience, knowledge, skills, and other factors permitted by law. Additionally, this position is eligible for discretionary incentive compensation.

Dentsu also complies with applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. For more information regarding dentsu benefits, please visit www.dentsubenefitsplus.com.

Location

New York

Brand

Global Carat

Time Type

Full time

Contract Type

Permanent

Dentsu is committed to providing equal employment opportunities to all applicants and employees. We do this without regard to race, color, national origin, sex , sexual orientation, gender identity, age, pregnancy, childbirth or related medical conditions, ancestry, physical or mental disability, marital status, political affiliation, religious practices and observances, citizenship status, genetic information, veteran status, or any other basis protected under applicable federal, state, or local law.