Chief Clerk

Socket.dev; Sunbury (Northumberland County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Job summary

Socket.dev seeks a Chief Clerk to serve as a senior administrative liaison to the Board of Commissioners in Northumberland County. You will coordinate operations, manage communications between the Commissioners, county departments, elected officials, and the public, and ensure directives are carried out with discretion and professionalism.

The role requires strong organizational, written, and verbal skills, plus proficiency with Microsoft Office and government systems.

Qualifications

• Experience in county or government offices preferred.
• Strong written and verbal communication required.
• Ability to manage multiple priorities and deadlines.
• Knowledge of administrative policies and procedures.

Responsibilities

• Analyzes administrative operations and prepares reports.
• Assists Commissioners in policy implementation and office alignment.
• Oversees county programs and supervises clerical staff.
• Prepares meeting agendas and coordinates hearings.
• Maintains communication between Commissioners, departments, and the public.
• Monitors deadlines and follows up on outstanding matters.

Skills

County government operations

Public administration

Communication skills

Organizational skills

Professional discretion

Microsoft Office proficiency

Education

High school diploma or equivalent

Business/office administration coursework

Supervisory/lead experience

Tools

Microsoft Office

Job description

Description

Amenities:

The County of Northumberland offers a full benefits package to employees including health insurance, prescription, vision, dental, vacation, holiday, sick, personal time, and retirement.

Requirements

Position Summary:

The Chief Clerk serves as a senior administrative and governmental liaison to the Board of Commissioners. The Chief Clerk is responsible for coordinating the administrative operations and official business of the Board, facilitating communication between the Commissioners, county departments, elected officials, outside agencies, and the public, and ensuring that directives and decisions of the Board are appropriately communicated and followed through. This position requires a high level of professionalism, discretion, organizational ability, and the ability to handle sensitive and confidential governmental matters.

Duties & Responsibilities:

• Analyzes administrative operations and problems, prepares reports of findings and recommendations.
• Assists Commissioners in implementing new policies, programs or office alignments.
• Assists the Commissioners in the management of County programs.
• Ensures adherence to administrative standards or policies developed by the Commissioners.
• Prepares agendas and makes arrangements for hearings or meetings of the Commissioners.
• Reviews correspondence, reports, news sources or publications and informs the Commissioners of subsequent developments or problems.
• Collects, interprets, analyzes and summarizes information to be used as a basis for executive action by the Commissioners.
• Monitors deadlines and outstanding matters requiring Commissioner action or follow-up.
• Supervises small staff engaged primarily in providing clerical and technical support in the Commissioner’s office.

Knowledge, Skills, and Abilities:

• Knowledge of county government operations, public administration, ad governmental processes.
• Understanding of the role and responsibilities of a Board of Commissioners.
• Ability to work effectively with elected officials, department heads, employees, attorneys, government agencies, and members of the public.
• Exceptional organizational and follow-up skills.
• Strong written and verbal communication skills.
• Abilit to prepare professional correspondence, report, meeting materials, and governmental documents.
• Ability to manage multiple priorities and competing deadlines.
• Ability to remain professional, and objective when dealing with competing interests.
• Strong problem-solving and research abilities.
• Proficiency with Microsoft Office and other governmental administrative systems.

Education and experience:

• Graduation from accredited high school or equivalent.
• Supplemental coursework in business administration, office management, or a related field.
• Clerical or administrative experience including supervisory or lead-worker experience.

Full-Time

Exempt