Chicago Business & Commercial Litigation Legal Assistant

Roetzel & Andress; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading law firm in Chicago is seeking a full-time Legal Assistant to manage administrative and clerical tasks for attorneys specializing in business and commercial litigation. The ideal candidate will have at least 5 years of relevant experience and be proficient in MS Office, with strong organizational skills and a focus on detail. This is an excellent opportunity for a proactive individual looking to support a dynamic legal team in a respected firm.

Benefits

Competitive compensation

Excellent benefits

Equal Opportunity Employer

Qualifications

• Minimum 5 years of business and commercial litigation experience required.
• Typing skills of 70+ wpm required.
• Strong interpersonal and customer service skills essential.

Responsibilities

• Provides administrative support to attorneys and manages case files.
• Handles scheduling, client communications, and billing.
• Assists with legal documents and ensures compliance with deadlines.

Skills

Communication

Organizational

Confidentiality

Detail-oriented

Education

High school diploma or equivalent

Post-secondary education or training preferred

Tools

MS Office

iManage

Electronic document management software

Job description

The Chicago office of Roetzel & Andress is seeking a full-time Legal Assistant with a minimum of 5 years of business and commercial litigation experience. Roetzel & Andressis a full-service law firm with locations across Ohio and Florida, as well as in Chicago, Detroit, Lexington, and Washington, D.C. The firm provides comprehensive legal services to national and international corporations, closely held and family-run businesses, institutions, organizations, and individuals.

The Legal Assistant will be responsible for managing day-to-day administrative and clerical needs of the practice. The ideal candidate is an initiative-taker, highly motivated, with excellent communication, organizational and computer skills.

Primary Responsibilities:
Provides administrative support to the attorneys and backup support to legal assistants in support of their specific practice group’s needs and requirements.

Key Duties/Accountabilities Include (but not limited to):
• Transcribe/type all correspondence, produce letters, court documents (pleadings, discovery
requests/responses, notices, subpoenas), legal forms, internal administrative forms as directed or
required and schedule depositions/court appearances.
• Responsible for incoming, outgoing, and internal mail of assignments.
• Maintain orderly filing of correspondence/documents in iManage for all matters assigned to
supervising attorneys.
• Assist attorney with client billings as directed.
• Maintain updated professional schedules/calendars, court dates and deadlines of assigned
attorneys.
• Manage appropriate communications with clients and professional associates on behalf of
assigned attorneys as directed.
• Schedule meetings via Zoom/Teams as well as conference rooms.
• Prepare/submit attorney expense reports via ChromeRiver.
• Complete and process miscellaneous disbursement charge records pertaining to client billings in
accordance with established procedures.
• Complete and process required forms for the opening of new matters and closing files as directed
and in accordance with established procedures.
• Assist with legal assistant overflow work from within practice group or in other practice groups
when requested and as available.
• Perform additional legal assistant duties required by the involvement of assigned attorneys in
anyfirm administrative duties, firm committees, and community/professional associations and
organizations.
• Make required travel arrangements for assigned attorneys.

Recommended Position Requirements:
• High school graduate or equivalency required; post-secondary related education or training
preferred with a minimum of 5 years of business and commercial litigation legal assistant
experience.
• Typing skills of 70+ wpm required and demonstrated ability to use MS Office.
• Must be able to maintain a high level of confidentiality and perform the duties above in a timely
and accurate manner.
• Strong interpersonal, written, and verbal communication skills to interact with employees and
vendors.
• Initiative-taker with strong organizational skills and attention to detail to function in a
demandingenvironment.
• Ability to work with all levels of staff in a team environment.
• Proficiency with Microsoft Word, Excel, Outlook, electronic document management software,
and e-Filing in state and federal courts.
• Demonstrated ability to work well under pressure and to meet time-sensitive deadlines is
required.
• Demonstrated ability to plan, organize, and prioritize work and time.
• Customer service attitude, approach, and professionalism in dealing with internal and external
individuals.
• Detail-oriented, excellent communication skills, excellent proof-reading skills and flexible.
• Ability to follow detailed instructions, take direction, prioritize assignments and manage multiple
projects and deadlines simultaneously.
• Notary Public, a plus.

The candidate must also pass a background check as a condition for employment.

Competitive compensation and excellent benefits. Roetzel & Andress is an Equal Opportunity Employer. Roetzel & Andress maintains a policy of non-discrimination and inclusion with respect to all employees and applicants for employment. All decisions as to employment with the Firm are governed solely based on merit, competence, and qualifications and are not influenced or informed in any manner by the employee’s or applicant’s race, color, religion, sex, age, national origin, ancestry, disability, marital or parental status, sexual orientation, gender identity, military status, veteran status, or any other basis prohibited by statute.

Roetzel & Andress LPA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Click the linkbelow for details in English and Spanish. https://www.ralaw.com/careers#e-verify

Please respond with a cover letter and resume.