Chart Compliance Manager SSVF

Caritas Gala; Paterson (NJ); Hybrid; USD 58,000 - 62,000; Full time

Job summary

Catholic Family and Community Services (CFCS) is seeking a Chart Compliance Manager for the SSVF program in New Jersey. The role centers on maintaining chart integrity, ensuring VA contract compliance, and overseeing accurate data entry for client records.

You will conduct audits, manage document uploads, and train staff on CFCS SSVF policies while collaborating with the SSVF team to meet timelines and funding requirements from enrollment through discharge.

Qualifications

• Bachelor's degree required.
• Excellent listening and communication abilities.
• Strong organizational and time-management skills.
• Meticulous attention to detail and confidentiality.
• Ability to work independently and with a team.
• Experience with compliance, audits, or data entry preferred.

Responsibilities

• Maintain chart integrity per CFCS SSVF policies.
• Ensure client charts are accurately entered into AWARDS/HMIS.
• Complete audits of chart files and records.
• Maintain case files per federal contracts and COA standards.
• Upload necessary documentation to client chart files.
• Ensure charts are maintained from enrollment to discharge.
• Follow NJHMIS and VA Data Policies.

Skills

Active listening

Organizational skills

Attention to detail

Communication skills

Time management

Education

Bachelor's degree

Job description

Description

For over 75 years, Catholic Family and Community Services, has provided at little or no cost, a full spectrum of services to individuals who are oppressed, families who are in crisis and communities who are disenfranchised.

Located throughout the New Jersey Counties of Passaic, Morris and Sussex, we provide professionally based social services, including Behavioral Health Programs, Veterans Services, Children's Programs, Senior and Aging Services and much more.

Chart Compliance Manager SSVF

Hours:

Location:

Regular Salary: $28.29/Hr

Job Summary:

Supportive Services for Veteran Families (SSVF) is a Housing First VA grant program that rapidly re-houses homeless veterans and their families and helps prevent homelessness among very low-income veteran families at imminent risk of losing permanent housing. The SSVF Chart Compliance Manager is responsible for maintaining chart integrity, ensuring compliance with VA contract requirements, and overseeing accurate data entry for all client records. All chart compliance activities and program policies must be carried out in accordance with established priorities, timelines, funding requirements, and other program specifications.

Position Specific Job Duties and Responsibilities (Essential Duties):

• Responsible for overall charts compliance as per the CFCS SSVF Policies and Procedures/ Veteran Affairs contract
• Ensure all information in the client charts is accurately entered into the AWARDS/HMIS database.
• Responsible for completing audits of chart files and records
• Maintain accurate case files as per Federal contract and COA standards
• Responsible for ensuring all forms are accurately completed as per the CFCS SSVF Policies and Procedures
• Responsible to ensure all necessary documentation is uploaded in the client chart file as per the CFCS SSVF Policies and Procedures
• Responsible to ensure client charts are maintained in compliance from time of enrollment to discharge
• Follow all NJHMIS and VA Data Policies and Procedures
• Follow all CFCS SSVF Policies and Procedures
• Follow all Catholic Charities/ Catholic Family & Community Services Policies and Procedures
• Ensure chart compliance and program policies be carried out in accordance with established priorities, timelines, funding requirements, and other program specifications.
• Demonstrate through documentation compliance efforts and activities
• Work collaboratively with SSVF staff to ensure chart compliance and communicate all findings
• Attend all trainings, meetings as assigned
• Ensure compliance with Veteran Affairs regulations as outlined in SSVF Program Guidelines
• Compile tracking records of all chart audits
• Provide chart compliance training as needed
• Participate in Continuums of Care as assigned
• Demonstrate an understanding of CFCS SSVF Policies and Procedures and SSVF Program Guidelines
• ?Participate in team meetings and monthly supervisions.
• ?Manage time and work independently with accuracy and complete adherence to policy and procedures.??
• ?Responsible for other duties that may be assigned from time to time to support the effective and efficient operation of Catholic Charites.??

Requirements

• Bachelor's degree is required
• Must be a good listener.
• Strong organizational skills.
• Attention to detail and ability to complete work in an efficient, timely manner, and meet all deadlines.
• Must possess a valid driver's license, with a good driving record.
• Must have good communication skills (writing and speaking)
• Ability to work independently and work as a part of a team
• Detail-oriented mindset with a focus on accuracy and precision in compliance-related tasks.
• Ability to work in a culturally diverse environment
• Ability to demonstrate flexibility and adaptability
• Close attention to detail and a high level of confidentiality
• Adaptability and willingness to learn