Charge Entry Administrative Coordinator

Shirley Ryan AbilityLab; Chicago (IL); On-site; USD 23,000 - 41,000; Full time

Benefits offered by this job

Benefits package

Job summary

Shirley Ryan AbilityLab in Chicago, IL is seeking an Administrative Coordinator to support our physician practice operations. You will handle front-desk reception, patient intake, data entry, and daily billing tasks, contributing to accurate records and efficient care delivery.

You’ll manage supplies, coordinate meetings, prepare reports, and assist with travel arrangements while upholding HIPAA confidentiality and our core values of compassion and teamwork.

Qualifications

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: intermediate level skills in Outlook, Word, and Excel; basic level skills in PowerPoint.
• Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
• Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
• Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.

Responsibilities

• Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.
• Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
• Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
• Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.
• Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
• Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
• Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.
• Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.
• Registers new patients, verifying insurance and demographic details for completeness and accuracy.
• Enters inpatient and outpatient charges into billing system.
• Utilizes Charge Capture software to review incoming charges and reconcile posted charges within the EMR.
• Generates and reviews daily and weekly reports to ensure accurate charge entry.
• Works closely with medical staff and other staff throughout the organization to investigate and resolve discrepancies.
• Basic knowledge of charge entry software and EMR systems including registration and charge entry.
• Maintains strict confidentiality and complies with HIPAA regulations.
• Maintaining and organizing files for 100+ medical staff and 163 consultants
• Other clerical duties as assigned

Skills

Microsoft Office suite (Outlook, Word,

Keyboarding

Communication & interpersonal skills

Organizational skills

Team collaboration

Education

Minimum 1 year of college or equivalent

Tools

Dictaphone

Copier/Scanner

Fax machine

Multi-line phone

Billing/EMR system

Job description

Shirley Ryan AbilityLab is the global leader in physical medicine and rehabilitation for adults and children with the most severe, complex conditions. By joining our team, you’ll be part of our life-changing mission and vision. You’ll contribute to an innovative, multifaceted culture that is second to none — one that embraces collaboration, excellence, discovery and compassion. You’ll play a role in something that’s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes — as we Advance Human Ability, together.

Job Description Summary

The Administrative Coordinator will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling activities for assigned department.

The Administrative Coordinator will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Administrative Coordinator will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Job Description

The Administrative Coordinator:

• Performs reception activities including answering the phone and greeting internal/external customers, determining the nature of the need or request, securing appropriate resources, and following-up to insure needs are met.
• Performs record keeping and data file maintenance tasks such as gathering, sorting, and filing materials.
• Enters charges into billing system, which includes processing direct billing forms, petty cash, travel and business, and license renewal reimbursement requests.
• Monitors assigned expense accounts including tracking, investigating, reporting and resolving variances.
• Prepares forms, form letters, correspondence, memos, presentations and other reports, which Includes composing correspondence, creating spreadsheet, tables, and databases.
• Monitors supplies, equipment, and forms, determining appropriate levels of inventory, researching vendors, and tracking and deliveries.
• Schedules meetings, appointments, conferences, and travel arrangements, by preparing and distributing materials and coordinating meeting logistics such as needed. Attends meetings and composes minutes.
• Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Charge Entry duties

• Registers new patients, verifying insurance and demographic details for completeness and accuracy.
• Enters inpatient and outpatient charges into billing system.
• Utilizes Charge Capture software to review incoming charges and reconcile posted charges within the EMR.
• Generates and reviews daily and weekly reports to ensure accurate charge entry.
• Works closely with medical staff and other staff throughout the organization to investigate and resolve discrepancies.
• Basic knowledge of charge entry software and EMR systems including registration and charge entry.
• Maintains strict confidentiality and complies with HIPAA regulations.

Medical Staff duties

• Maintaining and organizing files for 100+ medical staff and 163 consultants
• Other clerical duties as assigned

Reporting Relationships

• Operations Manager, Physician Practice

Knowledge, Skills & Abilities Required

• Minimum 1 year of college or other equivalent post high school experience.
• Minimum 3 years of experience in a general office environment with gradually increasing responsibility.
• Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint.
• Proficiency in keyboarding skills. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
• Communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances.
• Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.

Working Conditions

• Normal office environment with little or no exposure to dust or extreme temperature.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Pay and Benefits*

Pay Range:

$17.05 - $29.62

Benefits:

Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations:https://www.sralab.org/benefits

*Benefits and benefits’ eligibility can vary by position. Actual compensation will be determined by equity and qualifications of the role.

Equal Employment Opportunity Employer

Shirley Ryan AbilityLab is an Equal Employment Opportunity Employer. All applicants will be afforded equal employment opportunity without discrimination because of race, color, religion, sex, marital status, national origin or ancestry, citizenship status, age, disability, sexual orientation, gender identity, genetic information, military status, order of protection status, unfavorable discharge from military service, or any other characteristics protected by law.

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Shirley Ryan AbilityLab is an Affidative Action Employer as required by law.