Change Order Management Specialist

Renu Contracting & Restoration; Copiague (NY); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k/Safe Harbor (3%)

Profit Sharing (2%)

Medical

Dental

Vision

Employer Paid Life ($50k)

Pet Insurance

Job summary

Renu Contracting & Restoration in Copiague, NY is looking for a Change Order Management Specialist to support construction projects by documenting and managing change orders. This role involves collaborating with project teams to ensure changes are accurately tracked, priced, and submitted for approval.

The ideal candidate will have a high school diploma and 2-4 years of experience in construction administration. Proficiency in Microsoft Office and understanding of construction documents is essential. Benefits include 401k, medical, and more.

Qualifications

• 2-4 years of experience in construction administration, project coordination, or similar.
• Ability to manage multiple projects and deadlines.
• Experience with public works or government-funded construction projects is a plus.

Responsibilities

• Track and document change orders on construction projects.
• Coordinate with teams to ensure changes are documented accurately.
• Prepare and submit change order requests and supporting documentation.

Skills

Organizational skills

Communication skills

Time management skills

Proficiency with Microsoft Office

Understanding construction documents

Education

High school diploma or equivalent

Associate's or Bachelor's degree in related field

Tools

Procore

Sage

Job description

The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. This role works closely with project teams, subcontractors, vendors, and clients to ensure project changes are properly identified, priced, documented, submitted, and tracked through approval and billing. The position plays a key role in protecting the company's right to recover costs associated with scope changes, extra work, delays, and unforeseen conditions.

Duties & Responsibilities

Change Order Administration

• Maintain and update change order logs for assigned projects.
• Track change events from identification through pricing, submission, approval, billing, and closeout.
• Monitor contract notice requirements, deadlines, and approval procedures.
• Coordinate with project teams to ensure changes are documented accurately and timely.

Documentation & Submission

• Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.
• Review documentation for completeness and accuracy.
• Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits.
• Submit approved packages through required project management platforms and communication channels.
• Follow up on pending change order requests and approvals.

Contract & Financial Support

• Review contract requirements related to changes, notices, and pricing.
• Assist with compliance for time extensions, extra work, and owner-directed changes.
• Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled.
• Support efforts to maximize recovery of legitimate project costs and impacts.

Communication & Reporting

• Communicate regularly with project managers, superintendents, estimators, accounting staff, and management.
• Prepare change order status reports and identify aging or high-risk items requiring attention.
• Maintain professional relationships with owners, consultants, subcontractors, and vendors.

Qualifications

Required

• High school diploma or equivalent.
• 2–4 years of experience in construction administration, project coordination, estimating support, project accounting, or related role.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office and Procore.
• Ability to read and understand construction documents, contracts, and project correspondence.

Preferred

• Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or related field.
• Experience with public works or government‑funded construction projects.
• Experience with Sage and construction management software.
• Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes.

Core Competencies

• Strong attention to detail and document control.
• Ability to analyze cost data, contracts, and supporting documentation.
• Excellent follow‑through, problem‑solving, and organizational skills.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Professional handling of confidential financial and contractual information.

Work Environment

• Primarily office‑based with occasional visits to project sites.
• Periodic travel to job sites, meetings, and company offices may be required.
• Must comply with all applicable job site safety requirements.

Performance Expectations

• Maintain accurate and current change order records.
• Ensure timely, complete, and organized change order submissions.
• Improve coordination between operations, estimating, and accounting teams.
• Support timely billing and collection of approved change orders.
• Help maximize recovery of costs related to approved project changes and impacts.

Company Benefits

401k/Safe Harbor (3%)/Profit Sharing (2%)/Medical/Employer Funded HRA/Dental/Vision/Flex Spending/Employer Paid Life ($50k)/Voluntary Life/Pet Insurance and much more!

RENU is an Equal Opportunity Employer