Change of Occupancy Maintenance Manager

Hunt Military Housing Shared Services, LLC; South Carolina; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Life and disability insurance

Retirement plan

Job summary

Hunt Military Housing Shared Services, LLC is seeking a seasoned COM Manager to oversee Change of Occupancy Maintenance operations across properties. You will enter data in the Yardi/COM Scheduler, schedule internal and contracted work, and coordinate with property management to ensure timely move-ins and move-outs.

Responsibilities include negotiating contracts, creating purchase orders, and ensuring safety and policy compliance while meeting financial and performance metrics.

Qualifications

• Requires 5 years in building maintenance and 1 year of supervisory experience.
• Proficient with Yardi/COM Scheduler and MS Office suite.
• Strong leadership, communication, and time-management skills.
• Ability to negotiate trade contracts and manage vendor relationships.
• Detail-oriented with ability to meet deadlines and budget goals.

Responsibilities

• Leads and manages the COM department and vendor contracts.
• Develops scopes of work and creates purchase orders per policy.
• Ensures vendors meet insurance requirements and timeliness of work.
• Schedules internal and contracted work and tracks status in Yardi/COM Scheduler.
• Reviews reports for data accuracy and coordinates with management on timelines.
• Identifies inefficiencies and supports achievement of performance metrics.

Skills

Leadership

Communication

Time management

Critical thinking

Problem solving

Teamwork

Attention to detail

Reliability

Education

High School Diploma or GED

Tools

Yardi/COM Scheduler

MS Word

MS Excel

PowerPoint

Email programs

Internet browsers

Job description

A Brief Overview

The COM Manager is responsible for overseeing all aspects of the Change of Occupancy Maintenance (COM) process. Responsibilities include: accurate data entry into the Company's system of record software; planning and scheduling of both internal and contracted work; seamless coordination with the property management team for resident move-in and move-out; and achievement of all financial and performance metrics. This role will work directly with the Maintenance Director to achieve these HMC goals and meet performance metrics.

What you will do

• Leads and manages the HMC COM department and its functions for Change of Occupancy Maintenance to include negotiation of trade contracts, service agreements, and their quality.
• Develops scopes of work.
• Creates or approves Purchase Orders in accordance with HMC policy.
• Ensures that all vendors meet HMC insurance requirements before any work is performed unless approved in accordance with HMC policy.
• Ensures timely payment to HMC contractors once their work is completed and meets HMC expectations.
• Schedules internal and contracted work associated with the performance of the COM.
• Utilizes the system of record (Yardi/COM Scheduler) software to accurately schedule and track all status, time, labor, and materials associated with the COM process.
• Creates or approves purchase orders in accordance with HMC policy.
• Reviews and updates any completed or planned work daily in Yardi/COM Scheduler and communicates adjusted timelines to both internal and external leaders as required.
• Reviews all reports to ensure that data entry information is accurate and consistent with HMC policy and alerts management of any inconsistencies.
• Identifies any inefficiencies in the COM process that delay timely resident move-ins or the quality of work performed by contractors or HMC employees.
• Understands and achieves performance and financial goals, including meeting Performance Incentive Fee Metrics associated with the Change of Occupancy Maintenance process and Customer Service.
• Ensures the availability of parts and materials to meet timelines.
• Conducts and coordinates various inspections with Military Housing Partners (MHO) to ensure HMC standards of COM quality and timeliness are met.
• This position requires driving for the Company using either 1) a Company vehicle, at any frequency from Rarely to Constantly; or, 2) a Personal or Rental vehicle to conduct Company business more than 50% of the time to perform work duties.

Education Qualifications

• High School Diploma or GED (or equivalent) required.

Experience Qualifications

• A minimum of 5 years experience in building maintenance required.
• A minimum of 1 year staff supervisory experience required.

Knowledge, Skills, and Abilities

• Knowledge of the following trades/skills: electrical, HVAC, plumbing, carpentry, and general building maintenance.
• Advanced degree of leadership, integrity, and management skills.
• Proven ability to meet deadlines, goals, and problem-solve.
• Highly proficient, demonstrated use of property management software (Yardi/COM Scheduler).
• Ability to develop comprehensive schedules that meet HMC goals and timelines, and ensure that those performing these tasks adhere to their timelines.
• Ability to understand and follow HMC policies involving the COM, Work Order, and Purchase Order processes.
• Expert in identifying performance or scheduling issues through critical thinking and the ability to resolve them.
• Proficient in standard office software such as MS Word, MS Excel, PowerPoint, Email programs, and Internet browsers.
• Strong and effective oral and written communication skills
• Demonstrated ability to work in a team environment with the ability to establish strong working relationships with contractors, superiors, and peers.
• Must be detail-oriented and able to work within specified deadlines.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Requires a detail-oriented, independent thinker who can be a part of a team and demonstrate strong attention to detail, and basic knowledge of property management activities.
• Reliable and dependable attendance and punctuality are essential for this position.
• Basic understanding of safety practices.
• Requires daily use of technology platforms.

Licenses and Certifications

• DL NUMBER - Driver's License, Valid and in State required.

Compensation

We are committed to offering competitive and equitable compensation. Final salaries will be determined based on factors such as geographic location, skills, education, licenses, certifications, and/or experience. In addition to these factors - we believe in the importance of pay equity. We consider internal and external factors as a part of every final offer. We also offer a generous total compensation and benefits package.

Benefits

A competitive salary is only one part of your total rewards. We also offer a comprehensive benefits package, including paid time off, medical, dental, life and disability insurance, HSA/FSA accounts, retirement, rewards programs, and so much more!

EEO/ADA

The Company and its affiliates provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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