Change Coordinator

Hill International, Inc.; Santa Clarita (CA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Savings Plan

Paid Time Off

Job summary

Hill International, Inc. is seeking a Change Control/Document Control professional in California to manage change documentation for highway and transit projects. You will coordinate with project staff, track deadlines, update contract documents, and prepare final Change deliverables.

Responsibilities include maintaining Change logs, issuing action items, and producing audit-ready reports. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in Engineering, Construction Management or related field, or equivalent work experience with documentation control.
• Three years of document control experience in heavy construction, highway or transit projects.
• Experience using Primavera Unifier, preferably on a Metro construction project.

Responsibilities

• Route Changes in Primavera Unifier for transmittal to Contractor per Metro Change Control procedures.
• Coordinate with internal stakeholders to track and meet project deadlines.
• Update contract documents to reflect Change process revisions for Construction Management team.
• File documentation from initiation to close-out and prepare final Change records.
• Maintain Change tracking logs including contract status and changed quantities.
• Set, track and report on Key Performance Indicators for the Change process.
• Participate in meetings, distribute Minutes, and track Action Items.

Skills

Document Control

Change Management

MS Word

MS Excel

Adobe Acrobat/BlueBeam

Education

Bachelor's degree in Engineering/Construction Management or related field

Tools

Primavera Unifier

Job description

Job Description

• Route Changes in Primavera Unifier for transmittal to the Contractor in accordance with Metro Change Control procedures and applicable contact requirements.
• Actively coordinate with internal project stakeholders to track and meet project deadlines.
• Update contract documents including construction plans and specifications to incorporate revisions made via Change process to provide reliable and up-to-date files for use by the Construction Management team.
• File documentation from initiation to close-out for each Change and prepare final Change record deliverables.
• Assist the project staff in maintaining Change tracking logs including but not limited to contract document status, changed contract quantities, Caltrans directives, and Change status.
• Set, track, and report on Key Performance Indicators for the Change process.
• Participate in meetings with project stakeholders, distribute Meeting Minutes, and track Action Items.
• Send uniform notifications to project team and specific stakeholders upon execution of a Change.
• Verify prerequisites are obtained for each Change.
• Interface with Project Controls staff and Metro Program Management Information Systems (PMIS).
• Support project independent As-Builts maintenance by preparing copies of Change contract plans/documents and coordinating with project staff.
• Track and issue action items to the corresponding party.
• Assist in the preparation of change worksheets and collect technical documents from team leads.
• Perform close-out process for executed change orders
• Prepare audit reports of Contractor’s Change documentation.
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out.
• May be required to perform other related job duties.

Qualifications

• Bachelor's degree in Engineering, Construction Management or other related field and/or demonstration of equivalent work experience with relevant Document Control or similar certificates.
• Three (3) years of experience in document control, preferably for heavy construction, highway, or transit industry construction projects.
• Experience using Primavera Unifer, preferably on a Metro construction project.
• Excellent organizational, detail-oriented, multi-tasking, and confidentiality skills.
• Ability to independently track and meet deadlines.
• Working knowledge of MS Word, MS Excel, and Adobe Acrobat (or BlueBeam) applications.
• Excellent customer service, communication, conflict resolution, reading, writing, speaking, and comprehension skills.
• Ability to provide internal and external customers with a courteous and professional experience.
• Willingness to be a part of a collaborative and supportive team.
• Valid California Class C driver's license.
• The ability to work with a diverse workforce.

The salary range for this position is $80,000 - $100,000. The salary offered will be based on the applicant’s qualifications, education, experience and work location.

Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

About Us

Hill International, with more than 4,400+ professionals in over 100 offices worldwide, provides program management, project management, construction management, project management oversight, advisory, facilities management, and other consulting services to clients in a variety of market sectors. Engineering News-Record magazine recently ranked Hill as one of the largest program management firms in the world. For more information on Hill, please visit our website at www.hillintl.com .

Hill is exclusively a program, project, and construction management provider, meaning we have one focus as a company: protecting client interests. Free of any potential conflicts, our entire business is geared towards helping clients achieve their desired outcomes. We are dedicated to exceeding expectations throughout the entire construction project lifecycle and adapt to the needs of each assignment to develop tailored approaches and solutions to meet those needs.

Hill is a GISI Consulting Group company, part of the Global Infrastructure Solutions, Inc. (GISI) family of companies. Learn more about GISI Consulting Group at www.gisiconsulting.com .

Hill International is an Equal Opportunity Employer/Veteran/Disabled

This job description is intended to provide an indication of the nature and levels of work, knowledge, skills, abilities and other essential functions to be carried out as part of fulfilling the role mentioned in the job title. Various other duties as required.

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