ChalleNGe Program HR Associate (DMA #10108405)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 26,000 - 43,000; Full time

Job summary

New Mexico Department of Justice seeks an HR Associate for the ChalleNGe Programs to provide basic HR support. Responsibilities include recruitment, posting in SHARE, certifying applicants, and processing hire packets, with guidance from the HR Manager.

The ideal candidate will handle payroll, FMLA/ADA documentation, and personnel actions, while tracking evaluations and responding to inquiries. This is an onsite role at NM locations with occasional travel between Roswell and Albuquerque.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Strong communication and computer skills; ability to analyze and solve problems.
• Experience with payroll, FMLA/ADA, and personnel actions.

Responsibilities

• Support recruitment processes including posting jobs in SHARE.
• Certify applicants and process hire packets.
• Review compensation and position actions with guidance.
• Track employee evaluations and required documentation.
• Assist with leave and other HR actions; respond to inquiries.

Skills

Payroll processing

FMLA knowledge

SHARE HCM

Communication

Problem solving

Records management

Leave management

Education

Associate degree

Tools

SHARE HCM

Job description

Job Title ChalleNGe Program HR Associate (DMA #10108405)

For more Job Requirements & Classification Description:

This position will support the New Mexico National Guard Youth ChalleNGe Academy and the New Mexico Job ChalleNGe Academy. These Academies are education programs that supports the New Mexico community. The goal of the programs are to education and prepare students for their futures, while providing a no-cost place for them to live and study in a para-military environment while simultaneously developing life skills. The Youth ChalleNGe Academy is located in Roswell, New Mexico. The Job ChalleNGe Academy is located in Albuquerque, New Mexico. The incumbent will be expected to support both locations and will work onsite occasionally at both Academies.
Interviews are anticipated to be conducted within two weeks of closing date.
The expected hourly rate for this position will not exceed $31.43

Why does the job exist?

This position provides basic technical assistance regarding HR functions for the ChalleNGe Programs. It is responsible for recruitment processes including job order requests, posting the jobs in SHARE, certifying applicants, and processing hire packets.
The incumbent reviews compensation and position actions for the ChalleNGe Program and verifies supporting documentation for actions; communicates with assigned staff regarding required documentation and assists in completing forms as necessary. They apply salary recommendations based on established guidelines including relevant job factors, appropriate placement, and allowed ChalleNGe Program budget.
Position reviews FMLA, ADA, and Worker's Compensation paperwork and submits for approval and processing.
Incumbent tracks employee evaluations, ensuring open, interim, and final evaluations are completed when necessary.
The hired candidate performs all activities under the guidance of the HR Manager.

How does it get done?

• Personnel Records & Employee Evaluation tracking
• Recruitment Process
• Comp & Position Actions
• Leave Management Process
• Hire Actions
• Customer Inquiries

Who are the customers?

Youth Challenge Academy and Job Challenge Academy leadership and staff; DMA Employees, Supervisors and Managers. External oversight agencies. Citizens of New Mexico.

Ideal Candidate

The Ideal Candidate should have excellent communication skills, strong computer skills, the ability to analyze and problem solve. They should have experience in the following areas:

• Processing extended leave requests such as FMLA, Parental Leave requests, etc.
• Processing and completing multiple payroll functions
• Understanding the federal and state regulations regarding FLSA
• Experience with the SHARE HCM module to include entry of various types of actions, generating reports, etc.
• Experience, understanding, and application SPO Board Rules and the NM Personnel Act
• Experience with analyzing personnel actions such as hire and appointments, compensation, classification and position actions

Associate degree in any field. Any combination of education from an accredited college or university and/or direct experience in this occupation totaling two (2) years may substitute for the required education.

Employment Requirements

Must possess and maintain a valid Driver's License with no limitations or restrictions. Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment.

Working Conditions

Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.