Academic HR Analyst 2

University of California- Davis Health; California; Hybrid; USD 42,000 - 74,000; Full time

Benefits offered by this job

Medical plans

Retirement plans

Paid holidays

Education reimbursement

Lactation support

Job summary

University of California- Davis Health is seeking an Academic HR Analyst 2 to work closely with division leadership and the Academic Personnel Supervisor. The role focuses on recruitment, onboarding, visa management and various personnel administration tasks within the Division of Internal Medicine.

The position reports to the Division Manager and supports research, education and clinical activities. The role is hybrid, requiring both on-site and remote work, with an hourly pay range and

Qualifications

• Bachelor's degree or equivalent experience in business or related field
• At least two years progressive administrative experience in academic healthcare
• At least two years experience in human resources and/or faculty recruitment
• Experience providing administrative support to faculty, managers or executives
• Strong writing, editing and proofreading skills
• Proactive communication and ability to convey information to diverse audiences
• Strong attention to detail and organizational skills
• Ability to learn new tools, apps, systems and processes quickly
• Advanced skills in Microsoft Word, Outlook and Teams; intermediate Excel
• Ability to analyze data such as funding and payroll and draw conclusions
• Ability to work independently or in a team
• Strong time management and multitasking skills
• Proactive problem solving with colleagues and resources
• Strong administrative and technical skills for general assignments
• Professionalism in an executive-level office environment

Responsibilities

• Provide expertise in recruitment, personnel onboarding and visa management
• Support academic personnel administration for faculty and staff
• Coordinate calendars, meetings and events
• Assist with faculty development and HR processes
• Provide administrative support to division leadership
• Maintain accurate records and documentation
• Collaborate with multiple stakeholders across departments

Skills

Attention to detail

Writing skills

Communication

Customer service

Time management

Organization

Multitasking

Problem solving

Independence

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Outlook

Teams

Microsoft Excel

MyInfoVault

APHID

RECRUIT

PeopleAdmin

Job description

The Academic HR Analyst 2 position will work closely with the Division Manager and Leadership and collaboratively with the Division's Academic Personnel Supervisor to provide expertise in recruitment, personnel onboarding, faculty development, VISA management, and other processes to assist with personnel administration at various levels. The position reports to Division Manager, who is responsible for Division academic, clinical, educational and research activities.

Apply By Date 10/31/2026 by 11:59pm PST

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree or equivalent experience, preferably in business or related field or a combination of experience, education or training.
• At least two years progressive administrative experience in academic healthcare, including calendaring, meeting coordination and events planning.
• At least two years experience in human resources and/or faculty recruitment, including search preparation and support, interview scheduling, hiring processes, and onboarding.
• Experience providing administrative support to faculty, managers or high level executives.
• Demonstrated excellent writing, spelling, editing and proofreading skills to quickly and accurately produce professional and accurate correspondence and other written materials.
• Demonstrated strong, proactive communication skills with the ability to clearly convey information and ideas through a variety of media to diverse audiences.
• Demonstrated strong attention to detail skills.
• Demonstrated exceptional customer service and interpersonal skills.
• Demonstrated ability to continually learn and grow, quickly and effectively learning to use new tools and apps, systems and processes in a continually changing environment.
• Demonstrated advanced skills using Microsoft Word, Outlook and Teams.
• Intermediate skills using Microsoft Excel.
• Demonstrated ability to quickly learn and use various software applications.
• Demonstrated analytical skills to evaluate information such as funding, payroll and other data, with the ability to formulate logical and objective conclusions.
• Demonstrated ability to take initiative, working independently or effectively as part of a team.
• Demonstrated strong time management and multitasking skills.
• Demonstrated proactive problem-solving ability using colleagues, online resources, and good judgment.
• Demonstrated strong organizational, administrative, and technical skills to assume general assignments and independently follow through to successful completion.
• Demonstrated political acumen to work in an executive-level office environment, with ability to represent the Division and faculty with professionalism, tact and discretion to all constituents.
• Ability to anticipate problems/ roadblocks and associated consequences, and take appropriate initiative on behalf of the division manager, supervisor and faculty.

Preferred Qualifications

• Society for Human Resource Management (SHRM) Certification preferred
• Previous experience working with physicians in a healthcare setting.
• Experience using MyInfoVault, APHID, RECRUIT, PeopleAdmin and/or other online systems/apps used for academic advancement and physician and staff recruitment.
• Experience working with VISA's with knowledge of J1 or HIB visas, including processing of necessary documents for employment of foreign visiting scientists and scholars.
• Demonstrated knowledge of HR principles and practices in order to interpret, understand, and apply policies and procedures.
• Demonstrated, thorough knowledge of UC Davis and School of Medicine policies and procedures related to academic personnel and staff recruitment, HR policies, hiring, and other personnel actions.

Key Responsibilities

• 30% - ACADEMIC PERSONNEL ADMINISTRATION - Faculty
• 30% - STAFF PERSONNEL ADMINISTRATION
• 20% - DIVISION ADMINISTRATION
• 20% - ACADEMIC PERSONNEL ADMINISTRATION - Academic Staff

Department Overview

Combined, the Divisions of Hematology and Oncology and Malignant Hematology/ Cellular Therapy & Transplantation are the largest of 14 divisions in the Department of Internal Medicine. The Divisions are comprised of more than 50 faculty and staff physicians, 30+ nurse practitioners/physician assistants, 60+ administrative and research staff, and ongoing faculty, staff and nurse practitioner recruitments. The Division operates large, diverse clinical and research programs with faculty leaders in Oncology, Hematology, Bone Marrow Transplant, and Cellular Therapies, Hemophilia, Sickle Cell, and Thrombosis research. The Division houses the faculty leaders of the Cancer Control, Regenerative Medicine, and PET imaging programs. The Division is a major component of the NCI-designated UC Davis Comprehensive Cancer Center and has a strong presence in developmental therapeutics.

POSITION INFORMATION

• Salary or Pay Range: $30.60 - $53.69
• Salary Frequency: Hourly
• Salary Grade: 177
• UC Job Title: ACAD HR ANL 2 CX
• UC Job Code: 005390
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00am -5:00pm
• Location: Cancer Center Expansion (HSP020)
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: departments/recruitment/ucd/selection/background-checks