CFSD Administrative Officer

Child Care Resources Inc.; Arlington (VA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vacation and sick leave

Commuter transportation subsidies

Tuition reimbursement

Retirement plan

Job summary

Arlington County DHS, Child and Family Services Division, seeks an Administrative Officer to provide fiscal stewardship for a nearly $25 million budget and to support an effective service delivery system for children and families. You will lead financial, HR, procurement and general admin functions, supervising eight staff and providing direct guidance to four employees.

The role emphasizes strong business acumen, collaborative system-building with partners, and leadership in planning, training

Qualifications

• Bachelor's degree in Accounting, Finance, Business/Public Administration or related field.
• Significant and progressively responsible full-time experience in program administration and/or management, including budget development and analysis, and/or reconciliation of accounts, and other admin functions such as HR, procurement, grants management, and contracts management.
• Substitution: Additional education may be substituted for experience.

Responsibilities

• Direct budgeting, financial management, and procurement to ensure compliance with regulations.
• Monitor audits and grants management.
• Track personnel transactions and expenditures to support revenue and monitor positions.
• Reconcile accounts, initiate journal entries, budget revisions, and other fiscal adjustments.
• Supervise staff, hiring, training, performance evaluation, and disciplinary actions.
• Manage contracts: write specifications, negotiate pricing, monitor performance, evaluate programs.
• Lead CSA programming across multiple child-serving agencies.
• Participate on senior leadership and cross-agency teams.
• Develop policies, procedures, and performance measurements for QA and reporting.

Skills

Budgeting

Financial management

Supervision

Grants management

Procurement

Policy analysis

Cross-agency coordination

HR processes

Education

Bachelor's degree in Accounting, Finance, Business/Public Administration or related field

Tools

Word processing

Spreadsheets

Databases

Presentation platforms

Job description

The Child and Family Services Division (CFSD) of the Department of Human Services (DHS) is seeking an Administrative Officer with strong business acumen and demonstrated ability to work collaboratively with system partners to monitor and administer a budget of almost $25 million. The Administrative Officer is a critical senior leadership position responsible for fiscal stewardship and resource allocation to support an effective service delivery system for children and families.

The Administrative Officer is responsible for monitoring and coordinating all financial processes, human resources, procurement, and general administrative functions for CFSD. This incumbent will lead and manage the work of 8 financial and administrative staff and provide direct supervision to four staff. A primary focus of this position is extensive management analysis in support of the Division’s mission to provide excellent innovative services that promote safety, protect children, and preserve and strengthen families.

Specific duties include:

• Directing budget formulation, financial management, and procurement processes to ensure compliance with local, state, and federal regulations;
  Monitoring program audits and grants management;
• Tracking personnel transactions and expenditures to support revenue maximization and monitor state-reimbursable positions;
• Reconciling accounts and initiating journal entries, budget revisions, and other fiscal adjustments;
• Supervising staff directly and indirectly, including hiring, training, assigning work, evaluating performance, and coordinating disciplinary actions;
• Managing contracts by writing specifications, negotiating pricing, monitoring performance, and evaluating program effectiveness;
• Leading the development and oversight of Children’s Services Act (CSA) programming across multiple child-serving agencies;
• Participating as a senior leader on Family Assessment and Planning and Community Management and Planning Teams;
• Developing policies, procedures, and performance measurement systems to support quality improvement, board reporting, and compliance initiatives; and
• Collaborating with DHS stakeholders and senior management to guide strategic planning, training, and cross-agency coordination for children and family services.

Arlington County DHS is committed to delivering client services in an effective, equitable, respectful, and trauma-informed manner. Our staff is dedicated to ensuring our clients are approached, engaged and cared for in ways that demonstrate competency, sensitivity and awareness of factors which impact the client experience. This includes but is not limited to: cultural identity, gender, racial, and ethnic diversity, religious/spiritual ascription, physical capability, cognitive and literacy levels, sexual orientation, and linguistic needs.

Minimum requirements:

• Bachelor's degree in Accounting, Finance, Business/Public Administration or related field; and
• Significant and progressively responsible full-time experience in program administration and/or management, which includes budget development and analysis, and/or reconciliation of accounts, and other administrative functions such as Human Resources, Procurement, program planning, grants management, and/or contracts management.

Substitution:

Additional education may be substituted for experience. Additional experience may be substituted for education.

Desirable:

• Policy analysis, program evaluation, and performance measurement;
• Navigating local government programs involving State and Federal funding and associated accountability;
• Software tools including word processing, spreadsheets, databases, and presentation platforms; and/or
• Interpreting procurement regulations, managing HR policies or systems, and coordinating cross-functional teams or stakeholders.
• Special Requirements

Background Check:

A pre-employment criminal records check will be conducted. It will include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.

Driver’s License:

The applicant must possess, or obtain by the time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or commit to utilizing alternate means of transportation to perform assigned duties and responsibilities at locations other than the primary worksite. If the applicant possesses or acquires a license, the applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record. Any offer of employment may be contingent upon a favorable review of the applicant's driving record.

Additional Information

Work Hours:

8:00 am to 5:00 pm., Monday through Friday with occasional evening meetings scheduled in advance and weekend preparation. Some telework is available. This is not a remote position.

The official title of this position is Administrative Officer (DHS).

This position is eligible for County government employee benefits that include health, dental, vacation and sick leave, commuter transportation subsidies, tuition reimbursement, as well as a generous retirement plan.